Secretary / Administrative Assistant job at Beta Track | Apply Now

Manage Office Communication: Handle phone calls, emails, inquiries, and correspondence; relay messages promptly and professionally.

Front Desk & Reception Duties: Welcome visitors, manage the reception area, and guide clients or guests to the appropriate offices.

Document Management: Prepare, type, format, and file documents, letters, minutes, and reports. Maintain both physical and digital filing systems.

Scheduling & Coordination: Organize meetings, appointments, and calendars for management. Ensure timely reminders and meeting preparedness.

Record Keeping: Maintain updated records, registers, and office logs to support smooth operations.

Office Supplies & Inventory: Track office supplies, make requisitions, and ensure proper use and availability of office materials.

Meeting Support: Arrange meeting logistics, prepare agendas, take minutes, and follow up on action points.

Administrative Support: Assist staff and management with various administrative tasks, including photocopying, scanning, data entry, and report compilation.

Visitor & Client Support: Provide information, address client concerns, and ensure professional customer service.

Travel & Logistics Coordination: Organize travel bookings, transport arrangements, and accommodation for staff when required.

Confidential Information Handling: Manage sensitive documents and information with discretion and professionalism.

Support to Management: Provide direct administrative support to executives, ensuring timely execution of tasks and communication.