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Under the direct supervision of the Director / Head of Institute, the incumbent is required to perform the following functions:

• Coordinate and manage the day-to-day administrative operations of the Institute.
• Provide administrative support to research programs in food policy, food law, and nutrition.
• Support planning, organization, and implementation of training, workshops, and academic courses.
• Manage office systems, including records, documentation, and correspondence.
• Coordinate logistics for meetings, field activities, and institutional events.
• Support financial administration, including budgeting, procurement, and expenditure tracking in coordination with finance staff.
• Maintain institutional databases, research records, and knowledge management systems.
• Facilitate communication and coordination with partners, stakeholders, and collaborators.
• Support development and implementation of institutional policies, procedures, and operational guidelines.
• Assist in human resource administration, including staff coordination, onboarding, and performance tracking.
• Contribute to proposal development, reporting, and documentation of institutional activities.
• Oversee facilities management and ensure the availability of necessary office resources and equipment.
• Support the development and coordination of academic programs, including student administration and course logistics.
• Ensure compliance with organizational, legal, and regulatory requirements.
• Assist in organizing public engagement activities, conferences, and policy dialogue

Key Performance Indicators

• To facilitate tracking of the job holder’s performance during the year, the following performance indicators have been identified and agreed upon:
• Efficient and timely execution of administrative and operational tasks.
• Availability and proper management of institutional records and documentation systems.
• Timely organization and coordination of meetings, trainings, and events.
• Effective logistical and operational support to research and academic programs.
• Compliance with financial, administrative, and regulatory procedures.
• Functional and updated institutional systems (HR, procurement, communication).
• Timely submission of administrative and program reports.
• Effective coordination of stakeholders and institutional partnerships.
• Operational readiness for academic and training program rollout.
• Maintenance of a conducive and well-managed working environment Essential