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Technical and Management

Supply Chain & Operations (SCO) Management

• Ensure country SCO are accountable for high performing supply chains and effective operations

• Ensure country SCO staffing structures and resources are in place enable overall SCO efficiency and accountability.

• Support country management teams to setup and management a high performing supply chain and operations capability that enables project performance and quality, as well as with identifying and managing operational issues and risks

• Embed cross functional ways of working between SCO and other departments that enable overall project delivery performance and quality

• Regularly review country SCO data to identify areas of improvement and propose fixes that are agreed and implemented by the country management

• Work with the regional and global peers, including in HR, finance, SCO, Awards Management and Assurance to identify and address key SCO risks and audit findings.

• Support the selection and on-boarding of key country SCO staff, and provide continuous coaching to identified individuals to grow their skills and competencies

• Enable SCO staff secondments between departments and countries to grow individual capacities and RIs pool of globally deployable SCO experts

• Conduct process deep dives in SCO areas to identify process inefficiencies and make relevant improvements, in compliance with internal and donor requirements, with the country management team

• Maintain technical knowledge of donor rules and regulations to ensure compliance with donor requirements.

  
  

Procurement

• Ensure country SCO are suitable skilled and are appropriate involved embedded in proposal design

• Ensure procurement planning and demand planning and forecasting continuously drives on time delivery at value for money

• Ensure sourcing, purchasing and delivery are done efficiently, in compliance with RI, donor and local regulations

• Ensure country procurement strategies are up to date, are followed, and drive purchasing decisions, with relevant strategic supplier agreements in place

• Review and/or approve (checking for value for money and compliance) all high level procurements ($50,000 and above and all tenders), framework agreements, leases and other large value, high risk financial commitments.

Warehousing and Logistics

• In country RI supply chains and associated transport and warehouses setup are efficient, with annual country supply chain reviews

• Ensure stock tractability through the supply chain (including by batch and expiry date), and that stock management is in line with RIs policy and best practices guidelines

• Ensure stock information is communicated effectively with program and other stakeholders to minimise overstocking, expired/unused stock and program site stock outs

• Ensure warehouse Good Storage and Distribution Practices (GSDP) checklists are done periodically in all RI managed warehouses, identifying gaps and agreeing and following up on improvement plans

• Enable country SCO staff to support program staff with distribution planning and implementation support the implementation of new warehouse systems

  
  

Operations:

• Ensure RI offices are managed effectively

• This includes utilities, waste management, office consumables, maintenance, cleaners, receptionist, IT, office security, office admin

• Ensure RI office costs per location are regularly assessed to identify any cost or operating efficiencies, agreeing any relevant changes with the country management team

• Ensure all RI assets and low value equipment (e.g. furniture) are managed in accordance with RI and donor requirements, including all assets are reflected in RI asset and equipment registers, with relevant documentation filed appropriately are maintained properly to ensure effective functioning and maximum shelf life to RI

• Are regularly assessed to ensure best use. transferring between programs or donating to partners where relevant, or selling or disposing where appropriate

• Ensure staff follow the organisation travel policy related to all staff travel

• Ensure RI fleets, rented and owned, are being managed and used safely and effectively

• Ensure sufficient owned or rented vehicles are available to support project needs

• Ensure RI vehicles are maintained correctly to ensure their safety and longevity, with relevant recovery, emergency and medical kits present and regularly checked

• Ensure RI drivers are suitably qualified and receive relevant training

• Ensure RI and rented vehicle drivers understand and follow RIs Driver Code of Conduct

• Ensure rented vehicle contracts include terms required by RI (related to vehicle condition, driver criteria, replacements, insurance, etc.)