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Records Administrator – Child Welfare Department job at Watoto ChildCare Ministries | Apply Now
Gulu, Uganda
Full Time
Are you looking for Administrative jobs in Uganda 2025 today? then you might be interested in Records Administrator – Child Welfare Department job at Watoto ChildCare Ministries
About the Organisation
Watoto Church is a vibrant, multi-campus Christian community based in Kampala, Uganda, with a mission to care for orphans, empower women, and share the message of Jesus Christ through transformational discipleship, service, and outreach. Renowned for its impactful programs, such as Watoto Children's Ministry, the church is recognized for its commitment to holistic development and its significant contribution to addressing social challenges in Uganda.
Watoto Church fosters a warm, inclusive, and growth-oriented work culture that values servant leadership, teamwork, and personal development, offering staff meaningful roles in ministry, administration, and outreach initiatives. The church provides job opportunities in various sectors including pastoral leadership, program management, and operations, with a focus on flexible work arrangements to support work-life balance.
Since its founding in 1994, Watoto Church has grown from a single location to a multi-campus ministry with a global reach, impacting lives across Uganda and internationally. The church’s innovative model includes a combination of community-based programs, social services, and vibrant worship experiences, while its business model integrates social enterprise initiatives to support its sustainability.
With a wide reach through its local and international outreach, Watoto Church touches the lives of thousands through its services, missions, and global partnerships. Guided by core values of love, service, and integrity, the church is deeply committed to corporate social responsibility, supporting education, health, and empowerment projects that uplift vulnerable populations. For more information, visit their official website at www.watotochurch.com.
Job Title
Records Administrator – Child Welfare Department job at Watoto ChildCare Ministries
Watoto ChildCare Ministries
Job Description
Job Title: Records Administrator – Child Welfare Department
Organization: Watoto ChildCare Ministries
Location: Watoto Church – Gulu
Position Summary:
We are looking for a dedicated Records Administrator to support the Child Welfare Department by ensuring the effective management of children’s records—from creation to final disposition. The ideal candidate will maintain accurate and accessible records in both digital and physical formats, in compliance with internal policies and regulatory standards.
Duties, Roles and Responsibilities
Including but not limited to:
Compile village audits and submit findings to the Coordinator and WISE (Watoto Information System Exchange) Administrator.
Create, organize, and maintain comprehensive children’s files.
Collaborate with Records Officers and Social Workers to secure essential documentation.
Provide child-related information upon request to coordinators and partner teams.
Ensure completeness and consistency of records in both physical and electronic formats.
Troubleshoot and resolve data management issues using available software tools.
Manage access to sensitive information for authorized team members.
Update and maintain children’s photographs and personal information on WISE.
Scan, upload, and digitally archive all child-related documents in the WISE system.
Update children’s status and profiles as directed by Social Workers or the Coordinator.
Monitor compliance with document and record management protocols.
Assist team members in utilizing the Child Welfare Records Database.
Conduct routine quality checks to ensure bio-information matches physical records.
Respond to information requests from internal and external stakeholders.
Provide departments with accurate child-related legal and identification documents.
Offer records management guidance to other departments.
Support stakeholder engagement around records-keeping procedures.
Ensure proper filing systems, including file tracking, preservation, and accountability.
Assist Social Workers in updating the OVCMIS in alignment with government requirements.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Bachelor’s degree in Library and Information Science, Records & Archives Management, or a related discipline from a recognized university.
Minimum of 4 years’ experience in data management, records tracking, and performance monitoring.
Proven experience working in multi-functional teams and cross-departmental collaboration.
Strong analytical skills and experience in evidence-based decision-making.
Prior experience supporting vulnerable children, families, and communities is highly desirable.
Familiarity with Uganda’s childcare regulations and policies.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
How to Apply
Application Deadline: 27th June 2025
CLICK THE APPLY BUTTON BELOW TO APPLY TO VIEW FULL DETAILS & APPLY ONLINE
