Related Jobs
%20(1).jpg)
.jpg)
.jpeg)
Related Jobs
Job Summary
Job Title:
Receptionist
Employer:
Oxfam
Location:
Country:
Contract Type:
Full-time
Job Category:
Management Jobs
Number of Positions:
1
Deadline:
Friday, 10 May 2024
Related Jobs
Share this Job
Receptionist job at Oxfam | Apply Now
Kampala, Uganda
OXFAM is a globally renowned confederation of independent charitable organizations dedicated to fighting inequality and ending poverty, with a mission to create lasting solutions to the injustice of poverty by empowering vulnerable communities and advocating for systemic change. Established in 1942 in Oxford, the organization has evolved into a dynamic international network operating in over 80 countries, recognized for its humanitarian aid, development programs, and influential advocacy work.
OXFAM maintains a strong reputation for integrity, impact, and innovation, combining grassroots development with policy influence to address both immediate needs and the root causes of poverty. The organization fosters an inclusive and collaborative work culture that values diversity, accountability, and compassion, offering employees and volunteers meaningful roles, flexible work arrangements, and opportunities for growth in a mission-driven environment.
With a business model that blends public donations, institutional funding, and social enterprise initiatives, OXFAM continues to lead in areas such as gender justice, climate resilience, and economic empowerment. Its core values—empowerment, accountability, inclusiveness, and courage—guide all its actions, and its CSR is deeply embedded in its work through sustainable practices, ethical supply chains, and advocacy for human rights. For more information, visit www.oxfam.org.
Are you looking for Management Jobs in Uganda 2024? If yes, then you might be interested in Receptionist job at Oxfam
Full-time
Deadline:
10 May 2024
Receptionist job at Oxfam
Oxfam
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
The Receptionist position operates within the Human Resource and Administration Unit (HRAU) responsible for the delivery of a full range of HR and Administrative functions in line with the Country Program’s strategic goals. The main duty of this role is to facilitate effective and efficient administrative and front desk support to the country program, ensuring smooth operations and professional conduct. The HRAU consists of 6 direct colleagues, 1 Human Resource Business Partner, 1 Human Resource Coordinator, 1 Human Resource Officer, 1 Administration Officer, 2 Office Assistants.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Find application details and links on the AfriCareers Jobs Portal:
-
Click the Apply button below
-
New users: Select Create Profile and complete the Profile Creation Wizard
-
Existing users: Log in and update your profile if needed
-
Go to the "Jobs" tab
-
Read the detailed job description, Roles and Qualifications.
-
Submit your application via the jobs portal
-
Track progress under "My Applications" tab
Important Note: Some employers now hire directly on the AfriCareers New Jobs Portal — keep your profile updated so employers can easily view your CV and hire you instantly.
Reception and Telephone communication
Receives and attends to visitors and internal staff in an efficient, courteous, and professional manner.
Handles incoming calls promptly and courteously and directs them to the respective recipients.
Records all incoming messages for staff when they are absent and ensures these are distributed and followed up appropriately within the office.
Ensures the reception is clean, tidy and presentable at all times.
Receive, register, sort and distribute daily mail/deliveries/documents.
Organises the notice boards at the reception area and outside the entrance to the office, regularly displaying important and useful information for the attention of staff members and visitors.
Maintains contacts of all staff of Oxfam in the country program and relevant staff at HQ, partners, stakeholders, and visitors.
General Office Support
Provide administrative support during the recruitment process. This includes such tasks as following up on confirmation of attendance with candidates, preparing interview venues, administering forms, booking medical examinations for new staff, and welcoming candidates and new staff.
Provides cover, on prior arrangements, for other office support during their official absence, in particular on secretarial tasks.
Support in preparation, addressing and delivering letters of the program to respective offices whenever required.
In conjunction with administration, support arrangements for timely flight and accommodation bookings.
Support in preparation of all travel-related invoices and supporting documentation for payment.
Keep inventory of all office supplies and place orders for replenishment whenever needed.
Process utility bills and forward them to finance for payment.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Of course, you have at least two (2) years of experience in a similar administrative/operational role.
You hold a Bachelor’s degree in a relevant field such as Office Management, Secretarial Studies, Business Management or any related discipline.
You have strong organization and problem solving skills, you are able to maintain and keep track of tasks, and you know how to prioritize work.
You are confident in your tasks and can carry them forward to the team for the purpose of improvement. Additionally,
you recognize yourself in the following description: Customer and results orientation, Planning and organization skills, Computer literacy, and are conversant with Ms Word and Excel packages.
You have effective oral and written communication skills.
You have a pleasant and courteous personality, possess initiative and are able to work with minimum supervision.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
