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Administrative Support

• Consolidate activity schedules for project activities, meetings, and field visits to ensure efficient planning and execution.
• Organize and maintain both physical and digital project files, ensuring proper documentation and easy access.
• Support the team with various administrative functions as needed, including logistical support.

Mama Rescue (MRP App) Administration and Monitoring

• Oversee the proper functioning and usage of the Mama Rescue Platform (MRP App).
• Train health workers, transport providers, and other relevant stakeholders on how to use the MRP App.
• Monitor user engagement and support troubleshooting any issues arising from app usage.
• Provide technical support and feedback to improve the efficiency of the platform.
• Provide regular updates on app performance, challenges, and necessary improvements.

Coordination of Meetings on the MRP App.

• Organize and coordinate regular meetings with key stakeholders to review MRP App performance.
• Facilitate discussions on system updates, challenges, and solutions.
• Document meeting outcomes and follow up on action points for continuous improvement.

Field Coordination and Stakeholder Engagement

• Support field visits by assisting in the preparation and distribution of materials and resources.
• Coordinate activities with community health workers, transport providers, and partner organizations.
• Participate in community engagement efforts to enhance awareness and acceptance of the WeCare Project.
• Provide periodic updates on field activities and logistical challenges encountered.

Training and Capacity Building

• Conduct training sessions on Family Connect and MRP App usage for project beneficiaries, field staff, and stakeholders.
• Provide continuous mentorship and support to health workers and transport providers using the MRP App.
• Document feedback from training sessions to improve future capacity-building efforts.

Communication and Reporting

• Ensure seamless internal communication between office and field teams, and with external stakeholders on project activities.
• Maintain updated contact lists and records of key project stakeholders.
• Submit regular progress updates and assist with compiling reports for the WeCare Project.
• Document and share best practices, lessons learned, and success stories from the field following Enabel guidelines.
• Support the Communications and Advocacy Officer in communication efforts during project activities.

Financial Operations Support

• Assist the project team in preparation of activity funds requests, analyzing expenditure documents, organizing, and filing of financial records.
• Scrutinize the project team’s financial requisitions to ensure they comply with the project and organization’s financial policies and avoid ineligible costs.

Additional Responsibilities

• Provide GIS-linked trip reports for all activities.
• With approval from the Project Coordinator, submit cash requests for field activities
• Carry out other project-related duties as assigned by the Executive Director and the Project Coordinator to support the Integrated Action for Improving Maternal and Newborn Health in Rwenzori and Busoga regions Project’s objectives.