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Financial management and accounting

• Maintain accurate and up-to-date project financial records in accordance with organizational and donor guidelines.
• Prepare payment vouchers, journal entries, and ensure proper coding of transactions.
• Manage project bank accounts and ensure timely bank reconciliations.
• Monitor cash flow requirements and ensure adequate funds availability.
• Ensure proper filing and safe custody of all financial documents.

Budgeting and budget control

• Support the development of project budgets and work plans.
• Monitor project expenditures against approved budgets.
• Provide monthly budget variance analysis and advise the Project Coordinator on financial status.
• Ensure that expenditures are allowable, allocable, and reasonable as per donor regulations.

Financial reporting

• Prepare timely monthly, quarterly, and annual financial reports.
• Support preparation of donor financial reports in required formats.
• Ensure financial reports are aligned with narrative reports and work plans.
• Provide financial data and analysis to support decision-making.

Compliance and internal controls

• Ensure compliance with organizational finance policies and donor regulations.
• Support internal and external audits by preparing required documentation.
• Ensure proper procurement procedures are followed in line with policies.
• Monitor adherence to financial controls and risk mitigation measures.
• Grants and partner financial oversight (if applicable)
• Review partner financial reports for accuracy and compliance.
• Conduct financial monitoring visits to implementing partners.
• Provide financial capacity building support to project partners where necessary.

Payroll and statutory obligations

• Process project staff payroll and ensure timely statutory deductions and remittances (e.g. PAYE, NSSF, etc.).
• Maintain payroll records and ensure confidentiality.

Asset and inventory management

• Maintain a project asset register.
• Ensure proper tagging and periodic verification of project assets.