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Programme and Grants Coordinator job at IRC | Apply Now

Are you looking for HSE Jobs in Uganda 2024? If yes, then you might be interested in Programme and Grants Coordinator job at International Rescue Committee

Kampala, Uganda

Full-time

Deadline:

July 8, 2024 at 2:00:00 PM

Apply Now

About the Organisation

The International Rescue Committee is a global humanitarian aid, relief, and development nongovernmental organization.

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. The International Rescue Committee provides vital support to Ugandans who are rebuilding from decades of war while hosting a growing influx of refugees from South Sudan and the Democratic Republic of Congo.

Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala.

Learn More about this Organisation

Job vacancies at IRC 2023/2024

Job Title

Programme and Grants Coordinator job at International Rescue Committee

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster.

Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Duties and Responsibilities

Develop, co-facilitate and guide competitive partner selection processes to identify partners for this project;
Review concept notes, proposals and budgets and support key technical staff in this task before Project Lead sign off; and
Lead and Support Partner Identity and Background Review, conduct vetting and project partner capacity assessments (due diligence) processes and documentation, including completion of the report and/or review of submitted reports and by senior officers.
Support in the agreement, draft review of accountable grant arrangements (AGA), taking into account the due diligence outcomes and specific project and donor requirements.
Coordinate with the technical advisors for support required for the effective management of the grants, including around reporting cycles.
Acting as the grantee-partner focal point, coordinate the management and monitoring of grants funded portfolio following the award, and ensure that the funded projects continue to comply with the terms and conditions set in the grant agreement.
Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status.
Contribute to the What Works 2 programme grants risk register, to identify, monitor and mitigate against any key risks to programme delivery, and update the Senior Operations Manager, Fund Management.
Support and participate in timely and effective grants funded portfolio programme, finance, and compliance review and reflection (monitoring), and work with the fund management staff, Technical Coordinators, M&E and finance staff to address any project performance issues.
Update the What Works 2 grants management portal as required.
Attend and actively participate in all grants reviews related meetings, including monthly check-ins with Technical Advisors.
Manage and coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for grants/contracts.
Utilize existing IRC standard grant management processes (OTIS, project cycle meetings, etc.) and develop new tools or reporting formats to enhance grants management.
Manage coordination of WWII grantee-partner reporting; work closely with Finance Officers, Programme Funding Coordinator, Senior Operations Manager, technical advisory unit and headquarters-based finance staff to ensure accuracy of the WWII grants reports and promptly identify and advise the WWII Team on areas of concern.
Undertake regional monitoring visits to grant partners and project sites (subject to travel and security approvals)
Undertake capacity strengthening activities with grantee-partners including developing project tools and templates preparing presentations in programme management and compliance, contributing to online webinars and team meetings.
Support WWII team with planning and logistics of Annual Programme Meetings including coordination with grantee-partners and contribution to agenda and grantee-partner specific sessions.
Financial Management and Compliance
Work closely with What Works 2 Finance team to ensure accurate reports are produced in a timely manner, and that confirmed expenditure reports and grants forecasts are submitted to FCDO, as agreed.
Maintain an overview of grants funded portfolio and monitoring and ensure that appropriate controls and decisions are made regarding timely release of funds to grantees.
Support the Project Finance officer in preparing and reviewing milestones calculation ensuring grantee costs are reflective of required costs.
Work with the project team to develop tools to implement sound financial management (e.g. cash flow management tools, invoice trackers, forecasting).

Communications

Maintain regular communications with grantees and build relationships with strategic programme partners
Maintain effective communication with Partnership Excellence Team to ensure effective fund management

Qualifications and Competencies

Excellent written and oral English communication skills.
Degree in gender, social work, public health, international development, or related field (or equivalent work experience in a relevant field)
Between 3 to 6 years of related and demonstrable work experience, preferably for an International Non-Governmental Organization managing a considerable number of grants or contracts

Excellent organisational skills

Excellent interpersonal and communication skills, with the ability to effectively liaise with a variety of people in a multi-cultural environment and work in a virtual team
Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance

Experience:

Experience managing a portfolio of grants and projects throughout implementation, including monitoring progress against milestones, budget, risk and compliance
Knowledge of working on grant making funds and good understanding of project/grant management cycle, including assessments, selection, contract, implementation, monitoring and evaluation
Understanding of project management methodology
Ability to develop excellent relationships with multiple project partners and stakeholders including governments, donors, and civil society
Experience working closely and managing relationships with grantees
Ability to communicate effectively with colleagues and project partners, in writing, face to face or on online meetings
Ability to define and communicate (written / verbal) grant management processes tailored to specific requirements
Proven ability to operate in a complex organisation, across functions and work on own initiative as well as collaboratively as part of diverse teams
Ability to meet deadlines, and to work in a pressurized environment
Ability to manage a complex and varied workload, work under pressure, and travel regularly to insecure environment
Excellent written and oral English communication skills. Other languages would be an asset.
Excellent IT skills (Word, Outlook, PowerPoint, Excel).

Desirable

Experience with commercial contracts, including FCDO
Knowledge of FCDO’s rules and regulations
Prior experience working in countries where IRC operates
Experience working with Southern-based women’s rights organisations and civil society organisations working in violence against women and girls
Project Management Skills
Other language skills (French)

Experience in feminist grant making

Applications will be reviewed on a rolling basis, so candidate are encouraged to submit their application as soon as possible.
To minimize administrative costs, IRC-UK will only contact short-listed candidates.
Working Environment: Other limited IRC locations may also be considered.
All What Works staff commit to and uphold the Programme’s Feminist Principles throughout all aspects of their work.