​

Project Coordination & Process Management

• Lead the comprehensive planning and execution of project activities with the engagement of all relevant partners. fostering a collaborative team environment that enables effective and timely delivery.
• Directly manage the project management unit, providing close monitoring, mentorship, and support to ensure team members work cohesively and deliver against the project plan.
• Identify, recruit, and manage contracts for high-level subcontractors, consultants, and experts promoting strong working relationships and integration within the broader project team.
• Ensure all contractual obligations are met and that technical outputs are integrated into a cohesive workflow.
• Promote adherence to and oversee compliance with organizational rules and ensure project management tools and processes are consistently implemented across the team.
• Produce and manage project activity reports, plans, and documentation to maintain a clear audit trail in accordance with donor obligations while enabling team alignment, knowledge-sharing, and continuous improvement.
• Prepare and manage contracts with subcontractors, consultants and partners to the project, with support of colleagues from IMPACT’s operations department, ensuring contractual obligations are met and processes are respected.

Strategic Stakeholder & Government Engagement

• Work closely with project colleagues to submit project activity plans and budgets to the Project Steering Committee and ensure its effective implementation.
• Coordinate with PSC members including the National Environmental Management Agency (NEMA) and the Ministry of Energy and Mineral Development (MEND), as well as other relevant Ugandan authorities to facilitate effective implementation of project activities and maintain alignment with government priorities and expectations.
• Identify local stakeholders and implement engagement strategies, ensuring consistent communication between IMPACT, experts, local partners, and government counterparts.
• Liaise with project stakeholders (e.g. miners, traders, community leaders, etc.) to solicit input and feedback into activity planning and implementation, with careful consideration for equity and inclusion of potentially disadvantaged groups (e.g. women, youth, minorities, etc.).
• Organize 1-2 meetings per year for the Project Steering Committee and ensure proper documentation and communication follow up.
• Maintain ongoing, effective communication with PSC members and national ministries throughout the year to support coordination, responsiveness, and alignment with government priorities.

Office & Financial Administration

• Provide rigorous administrative oversight of the project budget.
• Ensure regular revision of project expenditures and monitoring of the budget in collaboration with designated finance officers.
• Verify that financial procedures (cash counts, bank reconciliations, timesheets) are strictly applied, and reports are submitted on time.
• Identify potential administrative, financial, or political bottlenecks and develop proactive mitigation strategies for Senior Management
• Ensure the Kampala office remains compliant with all legal requirements to operate in Uganda.
• Logistical Support: Provide administrative and logistical support to visiting delegations and regional partners.
• Accountable for office security oversight and duty of care in Kampala, ensuring security procedures are implemented consistently (in coordination with the Security Focal Point and Program Director).
• Ensure security risk assessments and mitigations are integrated into activity planning, field movements, and events, and that measures are resourced/budgeted.
• Ensure timely incident reporting, escalation, and follow-up, including documentation and corrective actions.