Procurement Officer job at World Wide Fund for Nature (WWF) | Apply Now

In this regard, the Procurement Officer will;

• Assist with the preparation of requests for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email.

• Assist the Procurement, Admin & IT Manager in maintaining current up to date procurement documents and manuals.

• Review requisitions for completeness and accuracy and follow up on discrepancies with the initiating department, identifying available suppliers from the list of preferred suppliers for each requisitioned item.

• Route, copy and circulate quotes, bids and proposals for evaluation. 

• Research the pricing, obtaining quotes locally/internationally on low value items.

• Coordinate with the Requestor and make sure the right information is filled in the purchase requisition.

• Provide purchased materials to the responsible receiving office and perform all actions to complete the process.

• Receive the approved quotation analysis and create a Purchase Order.

• In coordination with Procurement, Admin & IT Manager, establish and maintain a procurement plan and ensure timely delivery of goods and services.

• Assist the Procurement, Admin & IT Manager in preparation of a variety of reports, correspondence, and documents (e.g. purchase orders, contracts, quotation analysis and amendments) on procurement- related matters.

• Assist the Procurement, Admin & IT Manager in the pre-qualification of suppliers as provided in the procurement policy.

• Initiate the vendor enlistment process; review checklist, vendor evaluation, vendor documentation for vendor selection processes and maintain an updated Approved Vendor List (AVL).

• Maintain up-to-date tracking of procurement requests and status and prepare and provide monthly updates to the Procurement, Admin & IT Manager.

• Manage the interaction between vendors and internal teams to provide adequate visibility of interdependent initiatives and program activities.

• Liaise with procurement vendors to review, report on and revise contractual agreements as necessary.

• Track, measure, evaluate and report vendor performance for the yearly vendor deactivation and/or delisting process.

• Conduct Bridger checks on all Vendors and Consultants.

• In liaison with the Procurement, Admin & IT Manager, assist in coordination with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly.

• Maintain and manage all procurement documents for records and Audit purposes.