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Full-time
Procurement Assistant Job at Uganda Electricity Distribution Company Limited
Uganda Electricity Distribution Company Limited
Job Description
To provide administrative and operational support in the procurement and disposal processes, ensuring accuracy, compliance and efficiency. The role is critical in maintaining organized records, facilitating procurement activities, supporting the execution of procurement and disposal plans.
Duties, Roles and Responsibilities
- Assist in preparing procurement documentation, including purchase requests, tender documents, and contracts.
- Maintain accurate and up-to-date procurement records and files for audit and reporting purposes.
- Handle correspondence related to procurement and disposal activities.
- Coordinate with suppliers to collect quotations, invoices, and other required documents.
- Support in bid evaluation processes by compiling and organizing data.
- Monitor the progress of procurement activities and provide updates to supervisors.
- Ensure all procurement activities comply with organizational policies and regulatory requirements.
- Compile and maintain a complete database of suppliers and procurement transactions.
- Coordinate the delivery of goods and services, ensuring timely receipt and proper documentation.
- Facilitate communication between internal departments and suppliers to resolve procurement issues.
- Assist in organizing and documenting disposal activities, including maintaining disposal records.
- Support the disposal officer in coordinating with relevant stakeholders for disposal processes.
- Accurate and accessible procurement and disposal records that support compliance and reporting needs.
- Timely preparation and submission of procurement documents, ensuring smooth processes.
- Effective communication with suppliers and internal stakeholders, facilitating on-time delivery and issue resolution.
- Documentation and activities aligned with legal and organizational procurement standards.
- Accurate and well-organized records of all disposal activities, ensuring accountability.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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