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Procurement Assistant job at Pathfinder International | Apply Now
Kampala, Uganda
Full Time
Are you looking for Procurement jobs in Uganda 2025 today? then you might be interested in Procurement Assistant job at Pathfinder International
About the Organisation
Pathfinder International is a global nonprofit organization dedicated to advancing sexual and reproductive health and rights, empowering individuals to make informed choices about their health and well-being. Its mission is to enable people worldwide to access quality healthcare services, particularly in underserved communities, with a focus on family planning, maternal health, and sexual rights. Recognized for its impactful programs and expertise in reproductive health, Pathfinder International has built a strong reputation for its evidence-based approach and successful partnerships with governments and organizations.
The company promotes a collaborative work culture that values diversity, innovation, and professional development, providing its employees with a supportive environment where they can grow while contributing to transformative change. Job opportunities at Pathfinder International span various sectors, including healthcare program management, policy advocacy, and research, with flexible work arrangements that prioritize employee well-being and work-life balance. Founded in 1957, Pathfinder has grown significantly over the years, expanding its operations to multiple countries and evolving its services to address contemporary global health challenges.
Its business model focuses on sustainable, community-driven solutions that combine innovation with local expertise, enabling the organization to create lasting health improvements. With a presence in over 20 countries, Pathfinder International reaches millions of people annually, offering access to comprehensive reproductive health services. The organization upholds core values of respect, equity, integrity, and accountability, driving its mission to improve global health. Through its corporate social responsibility efforts, Pathfinder contributes to health systems strengthening and social equity, ensuring that vulnerable populations have access to essential healthcare services. For more information, visit www.pathfinder.org.
Job Title
Procurement Assistant job at Pathfinder International
Pathfinder International
Job Description
Job Title: Procurement Assistant
Organisation: Pathfinder International
Duty Station: Kampala, Uganda
As a Procurement Assistant, you will provide day-to-day support to the Procurement Unit to ensure timely, cost-effective, and compliant procurement of goods and services. Reporting to the Procurement Officer, the Procurement Assistant will ensure that all procurement activities align with Pathfinder’s internal policies. The position will support activities like vendor engagement, procurement documentation, tracking deliveries, and coordinating internal teams for smooth project implementation.
Duties, Roles and Responsibilities
Procurement Planning and Process Implementation:
Implement procurement processes in accordance with Pathfinder’s procurement policies and donor requirements
Support procurement planning and maintain an up-to-date procurement tracker.
Conduct product and price analysis to determine best value for money.
Draft Purchase Orders (POs) and ensure timely review and approval by budget holders.
Compile complete procurement files and submit them for finance processing and payment.
Track procurement requests and vendor deliveries to ensure timely receipt of goods and services
Vendor Management:
Maintain an updated vendor list and conduct regular market surveys to ensure competitive pricing.
Conduct vendor eligibility screening.
Collect quotations and participate in procurement committee meetings for vendor selection.
Liaise with the finance team on payment status and resolve any delays or issues
Supply Chain coordination:
Working closely with the Supply Chain Advisor, and Regional Coordinator, coordinate district and health facilities to ensure close monitoring, reporting and replenishment of the whole range of supplies as well as redistribution for non-interrupted service delivery.
Logistics and Event Support:
Organize logistics for program meetings and events, ensuring quality and cost-effectiveness
Documentation and Reporting:
Maintain a well-organized filing system (both physical and electronic) for all procurement documentation to ensure audit readiness.
Prepare procurement reports as required, including donor-specific or category-based reports.
Compliance and Ethical Conduct:
Comply with Pathfinder policies, including child protection, fraud prevention, code of conduct, and safety standards
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
At least 3 years of experience in procurement and logistics, preferably with an international NGO.
Prior experience with FCDO-funded projects is strongly preferred.
Level 1 certification in a procurement-related professional qualification (e.g., CIPS, CILT) is an added advantage.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Strong communication, organizational, and analytical skills.
High attention to detail and commitment to transparency and accountability.
Ability to manage multiple tasks and deadlines in a fast-paced environment
Why You’ll Love Working with Us:
Join an innovative, forward-thinking organization that values your growth and ideas.
Work within a supportive, collaborative environment.
Make a meaningful impact on our procurement processes
Enjoy a competitive salary and comprehensive benefits package.
Benefit from the opportunity for global engagement.
How to Apply
Ready to Apply? If you are passionate about family planning/MCH delivery and are eager to make a difference, we would love to hear from you! Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this role via this website no later than April 23rd, 2025. You are also requested to include the contact details for at least 3 references in their resume.
Deadline: 23rd April 2025
