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Procurement Assistant job at FHI 360 | Apply Now
Are you looking for Procurement jobs in Uganda 2025 today? then you might be interested in Procurement Assistant job at FHI 360
About the Organisation
FHI 360, established in 1971 and headquartered in Durham, North Carolina, is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions across health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology sectors.
Operating in more than 70 countries and all U.S. states and territories, FHI 360 has earned a reputation for its comprehensive, data-driven approach to addressing global challenges, collaborating with governments, civil society organizations, the private sector, and communities to expand access to opportunities that promote health and well-being. The organization fosters a work culture that emphasizes innovation, mutual respect, accountability, excellence, and teamwork, offering employees opportunities to engage in meaningful work that drives positive change worldwide.
FHI 360's business model integrates research, resources, and relationships to deliver sustainable solutions tailored to local contexts, guided by core values that prioritize ethical standards and measurable impact. With a diverse team of over 4,000 experts, FHI 360 continues to expand its reach and influence, striving to create a world where opportunity is within reach for all people. For more information, visit their website at www.fhi360.org
Kampala, Uganda
Full Time
Job Title
Procurement Assistant job at FHI 360
FHI 360
Job Description
Job Title: Procurement Assistant
Organisation: FHI 360
Duty Station: Kampala, Uganda
Job Summary:
The Procurement Assistant will work in conjunction with the Procurement Manager to plan and implement systems and policies that guide all operations related to procuring supplies and services in support of the Uganda FHI 360 office and in accordance with FHI 360 and donor policies.
Duties, Roles and Responsibilities
Provide procurement support to EpiC Uganda and STRIDES Uganda projects under the supervision of the Procurement Manager.
Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
Implement FHI 360 procurement policy and systems for FHI 360 projects in Uganda.
Undertake tendering, evaluation, placement, and monitoring of a procurement portfolio.
Support the planning and coordination of central procurement activities of FHI 360 including storage and delivery.
Monitor procurement processes and compliance with FHI 360 procedures.
Coordinate formal bids and request for proposal (RFPs).
Review and assist in the development of specifications, terms and schedules.
Prepare specifications, compare bids received and present recommendations on purchases to management.
Prepare specifications required for various supplies and make them available to suppliers.
Adhere to all FHI 360 required procurement budgets, FHI 360 and donor purchasing guidelines, policies, and controls on procurement.
Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
Drive continuous improvement in all aspects of the procurement process.
Maintain procurement files and other documentations.
Perform other duties as assigned.
Problem Solving & Impact:
Works on problems of diverse scope that requires analysis and evaluation of identifiable factors.
Exercises judgment with defined policies and procedures in selecting methods and techniques for obtaining solutions.
Decisions generally affect specific functional areas with cost and failure to achieve short term goals of the company.
Supervision Given/Received:
Manages internal procurement requests.
Accounts for the budget and adherence to approved procurement plans.
Develops and recommends solutions to meet internal and external procurement needs of the company and department.
Reports to the Procurement Manager.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
BS/BA Degree in Procurement related field with at least 3 years of relevant experience.
Experience:
A minimum of 3+ years’ practical experience in the field of procurement and supply management with demonstrable knowledge of public procurement laws of Uganda and various donors, in particular, the United States Government agencies.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Must be able to read, write and speak fluent English.
Prior management experience preferred.
Prior work in a non-governmental organization (NGO).
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Ability to travel domestically 10% – 25%
Applied Knowledge & Skills:
Comprehensive knowledge of procurement and logistics standards and practices.
Working knowledge of company policies and procedures regarding budgets and contracts.
Excellent oral and written communication skills.
Strong critical thinking and problem-solving skills.
Ability to influence, motivate and negotiate to ensure compliance and company objectives and goals are met.
How to Apply
All candidates should apply online at the APPLY Button below.
Deadline: 16th October 2025
