Procurement and Administrations Officer job at Exim Bank | Apply Now

KEY DUTIES AND RESPONSIBILITIES.

• Participates in formulating plans and strategies for procurement.

• Liaises with other branches and departments to identify their procurement needs for the coming accounting period and compiles a master procurement list for the entire organization.

• Prepares tender documents and manages the tendering process within the established guidelines and procedures.

• Prepares tender papers for the approval of the Head of Finance & Administration before submission to the contracts committee.

• Develops and/or maintains specifications of the various goods to be procured and where he obtains samples, he keeps those samples and ensures that goods supplied match with the samples given earlier.

• Evaluates bids for high value and/or specialized procurements and disposals and receives tender or bid documents and prepares for evaluation by the tender/procurement committee.

• Coordinate the preparation of monthly and quarterly procurement reports and submit them to the Head of Finance & Administration.

• Implements the decisions of the Procurement/Contracts Committee. Prepares, administers and issues approved contracts

• Liaises with suppliers, service providers and other stakeholders to ensure timely delivery of goods and services

• Ensures accurate maintenance and safe storage of records for all procurement activities and enforces adherence to procurement regulations and guidelines.

• Carry out monthly stock-take exercise. This is mainly to identify the stock levels to avoid stock outs and obsolete stationery. Ensure the system Stock levels balance with physical stock levels.

• Performs any other duties as may be assigned from time to time by the Head of Finance and Administration.

• Coordinate Support for maintenance of Bank’s equipment including generators, AC’s, electricals, fire protection and detection systems among others

• Coordination with key departments to ensure smooth running of Exim Bank business in relation to Procurement and Administration related issues.

• Provide property-related operational support and infrastructure requirements for branches as well as Head Office.

• Monitor efficient implementation of property related projects and contracts and coordinate courier services and administration support.

• Any other job as may be delegated or assigned by management from time to time.

KEY ATTRIBUTES.

• Ability to manage tender negotiations, contract placements, delivery and payments.

• Ability to effectively prioritize and execute tasks in a high-pressure environment to drive results.

• Knowledge of relevant statutory and regulatory requirements.

• Flexibility to react effectively to unforeseen circumstances

• Critical thinking and problem-solving skills & excellent written and verbal communication skills

• Ability to multi-task, analytical skills, negotiation skills, ability to lead and motivate co-workers, ability to meet tight deadlines.