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The consultant will work closely with partner finance teams and boards to strengthen financial management practices in the following areas:

• Review and strengthen partner financial management systems and internal controls.
• Support partners in establishing donor-compliant financial procedures and documentation systems.
• Provide guidance on digital financial management systems such as QuickBooks, Sage, Tally, or other accounting software used by NGOs.
• Support establishment of cost allocation and expense tracking systems for multi-donor projects.

• Provide expert guidance on the interpretation and implementation of cooperation agreements and donor financial guidelines especially focusing on BMZ (German Federal Ministry for Economic Cooperation and Development) guidelines
• Ensure compliance with BMZ and European Union grant financial management requirements.
• Provide guidance on eligible and ineligible expenditure under donor regulations.
• Support compliance with procurement and financial documentation requirements.

• Review partner bi – annual financial reports prior to submission to the donor to ensure alignment with approved budgets and donor templates
• Ensure reports are accurate, complete, and aligned with donor templates and guidelines.
• Support partners in reconciling financial reports with accounting records and budgets.

• Support partners in developing realistic project budgets during proposal development.
• Assist with budget revisions and donor budget modification requests.
• Provide guidance on cash flow forecasting and financial planning.

• Support partners in preparing accurate donor fund requests and cashflow reports.
• Ensure all requests are supported with accurate financial projections and documentation.

• Prepare partners for external financial audits by conducting pre-audit reviews and ensuring all supporting documentation is compliant and orderly.
• Conduct pre-audit internal reviews to identify compliance gaps.
• Support organisations in responding to audit findings and implementing corrective actions.

• Orient and mentor Boards of Directors on financial oversight responsibilities.
• Support partners to strengthen financial governance structures and accountability mechanisms.
• Provide guidance on financial reporting to boards and management committees.

• Ensure partner compliance with Ugandan tax regulations, including: Withholding tax, PAYE, NSSF, and VAT where applicable.
• Guide organisations in maintaining compliance with local statutory reporting obligations.
• Ensure adherence to URA, FIA, Data protection office and NGO Bureau regulations.

• Conduct financial management training and mentoring for partner finance and programme staff.
• Develop practical financial management tools, templates, and guidelines.
• Provide on-site and remote technical support.

The consultant will be expected to deliver:

• Financial systems assessment reports for partner organisations
• Capacity strengthening plans
• Reviewed financial reports prior to donor submission
• Pre-audit readiness assessments
• Training sessions for finance staff and boards
• Compliance advisory notes where required
• Periodic technical assistance reports