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Accounting and bookkeeping (QuickBooks Online)

• Maintain accurate accounting records in QuickBooks Online, including chart of accounts setup, correct coding, journals, and supporting schedules
• Manage month end close: accruals, prepayments, fixed assets, and reconciliations
• Maintain orderly documentation for all transactions and contracts to support reviews and audits
• Revenue, collections, and payout reconciliations
• Reconcile rent collections made through multiple payment options (mobile money, card, bank deposits) against platform records and bank statements
• Track and reconcile landlord payouts made via mobile money or bank transfer once collections are complete
• Track transaction fees and other platform charges (for example the tenant transaction fee where applicable)
• Investigate and resolve variances, failed payments, reversals, and refunds promptly

Cash management and payments

• Prepare weekly cash position updates and short term cash forecasts for the CEO
• Process vendor payments, subscriptions, and operational expenses with proper approvals and documentation
• Support pricing, collections follow up, and receivables management where applicable
• Support for credit and financing features
• Maintain tracking schedules and accounting for rent top ups and other financing features (including landlord focused credit offerings)
• Support partner and internal reporting related to these products, including collections, repayments, and portfolio performance

Statutory compliance and controls

• Ensure timely statutory filings and payments (taxes and any required payroll deductions)
• Maintain basic internal controls suitable for a growing fintech and property tech environment, including approval workflows and payment controls

Management reporting

• Prepare monthly management accounts (P and L, balance sheet, cash flow) and commentary for the CEO
• Produce simple KPI reporting that reflects the business model (collections, payouts, fees, operating costs, and cash runway) aligned to RentBeta’s rent collection and property management operations.