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Financial Management (50% of the Time)

• Support in the preparation/ development of Monthly Financial reports which includes Business Central Dynamics postings, journal entries preparations, personal advances reports, Donor balance reports, Expenditure reports, and payment vouchers; and ensure all expenses are according to the donor regulations and guidelines (ensuring that expenses are allowable and reasonable by the Donor and NGO regulations)
• Complete allocated Bank reconciliations by the end of the following month.
• Maintain up-to-date fixed assets register including monthly data entry, running depreciation reports, and monthly and annual reporting of expenditure by category.
• Ensure that all project-related transactions are conducted, processed, and recorded as per the Vijana Corps system Chart of Accounts.
• Following up on staff advances and ensuring that all support documentation for advances is approved.
• Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable and allocable to the donor Budget lines.
• Support the Finance Manager with the procurement of goods and services for Vijana Corps, ensuring value for Money, and all procurement payments are adequately supported.
• Ensure that internal controls on Online banking and mobile money transactions are tightened to mitigate risks.
• Manage petty cash funds by reviewing petty cash books for allowability and accuracy of financial transactions.
• Perform monthly staff accounts, accounts payable, and accounts receivables reconciliations and generate monthly financial reports.
• Ensure preparation of monthly cash projections and cashflow statements for submission to the Finance Manager and Biweekly cash projections to facilitate funds transfers.
• Review accountabilities from the users of funds advanced.
• Timely payroll processing and payment of statutory deductions.
• Review payments, purchase orders, contracts, and financial transactions for accuracy and integrity before approval by the Finance Manager.
• Advise the programs team on the expenditure level of their respective projects.
• Prepare donor reports for review by the Finance and Administration manager and follow-ups.
• Supporting internal and external Audits and implementation of recommendations.
• Provide general and efficient administrative support to other staff and departments.

Budget Formulation and Forecasting (30% of the Time)

• Work with the Finance and Administration Manager in delivering advice on complex, financial and budget issues, and developments.
• Development, compilation, and analysis of long- and short-term financial plans, strategies, and related financial indicators.
• Develop, implement, and coordinate administrative processes and procedures to support the efficient operation of the office.
• Monitor Budget performance with emphasis on revenue collections and donor income receipts.
• Provide timely and accurate Budget reports to the Finance and Administration Manager, including
• Revenue collections and Donor receipts.
• Monitor expenditure against cash flow availability as per revenues and income receipts.

Administration (20% of the Time)

• Assist in the Administrative Coordination of all the different Hubs.
• Supervision of the Administrative Assistants.
• Assist in handling the procurement processes.