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Finance:

• Prepare routine performance reports, monthly management reports and donor accountability reports.
• Handle tax administration, filling all tax returns (PAYE, VAT, WHT, NSSF and LST).
• Perform bank reconciliations and follow up on all outstanding entries.
• Petty cash management including preparation of cash vouchers for reimbursement of small payments,
• making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing,
• verifying and processing payments.
• Preparing check payment vouchers for all approved check payments to recipients.
• Record all payments and receipts into spreadsheet and verify its correctness against the hard copies
• before sending to Kampala office for processing.
• Managing all aspects of day to day operations of Finance Office in the Field site.
• Assist in the implementation of Finance policies, procedures and systems.
• Ensure compliance with VcA Uganda and donors procedures and guidelines.
• Submit expenditure worksheets together with the hard copies to the Head of Finance in Kampala Office.
• Ensure all payment documents for proper and adequate back up based on the VcA Uganda minimum
• supporting documents requirement policy.
• Review expenditure worksheets for accuracy and completeness.
• Report to the supervisor all anomalies in implementing VcA Uganda internal control policies
• Facilitate and support all internal and external audits to be conducted in the Field Office.
• Ensures that all Field office finance records are filed and labeled in a logical, orderly and neat manner, so as to provide for security of documentation, ease of accessibility, and the preservation of records.
• Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control.

Administration:

• Verify and post details of business transactions and totals accounts to ledgers and database.
• Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets)
• Support the efficient running of the office daily operations.
• Ensure employee welfare and Security of office premises.
• Provide administrative support to project management team
• Oversee various aspects of fleet management related to the project
• Maintain an up-to-date leave register for Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
• Prepare a monthly leave report and send it to the Senior HR Officer at the end of month for reconciliation.
• Receive, review and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending to Kampala Office.
• With support from your supervisor, participate in the recruitment process of Grade A positions and Incentive workers at field level by posting adverts, shortlisting, scheduling interviews, inviting and interviewing candidates.
• Support in following up of onboarding process of new hires at field level.
• Support exiting staff in clearance at field level upon request and guidance from HR Office in Kampala.