Finance and Admin Assistant

• Extracting, reviewing and Filing supplier’s payment documentations from email sent by Procurement and logistics on a weekly basis.

• Ensure completeness of supporting documentations for payment on a weekly basis.

• Comparing WHT from taxable invoices to provide for Net payable Value on a weekly basis.

• Updating accurate information from taxable invoices in WHT Template for monthly return Filing on a weekly basis.

• Ensure that financial documents are up to date at all times, orderly, well kept, and readily available for reference and audit, when required such as cash advance forms, cash request forms etc.

• Withdraw project activities Funds from the bank, disburse and keep accurate records for all daily transactions.

• Update all finance related internal systems with financial data.

• Scanning and numbering of the scanned finance documents on a weekly basis and share them with the Finance Officer for review.

• Take part in budgeting, budget tracking and monitoring.

• Implementation of financial policies.

• follow up on invoices and receipts for proper accountability.

• Review and reconcile project activities accountabilities documentations.

• Reconcile any discrepancies or errors identified in accountability submissions.

• Report any practice that is against financial procedures to the finance Leadership.

• Suggest changes or improvements to increase accuracy, efficiency, and cost saving.

• Manage all the accountability documents and submitting it to the Finance Officer for review on a weekly basis.

• Provide support to staff through explaining financial information to ensure adherence to financial processes and procedures.

• Excellent mathematical skills; understanding of data privacy standards; integrity; honesty critical thinking skills;

• Knowledge of accounting and financial regulations

• Ability to travel at least 30% of the time to different districts of RTV field operations

• Excellent computer skills including Excel and Microsoft word.

• analytical and numerical skills

• Good time management skills

• Strong ethics, with an ability to manage confidential data.

Education, Qualification and experience

• Degree in Business administration or Bachelor’s Degree in any other relevant field

• A minimum of (2) two years proven experience in a Finance Management, Administration and Accounting.

• Knowledge with WHT, PAYE and NSSF filing will be an added advantage

• Any level of CPA or ACCA will be an added advantage.