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Finance & Operations Assistant - Jinja job at Bantwana Initiative Uganda (BIU) | Apply Now
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Bantwana Initiative Uganda (BIU) is a non-governmental organization dedicated to improving the well-being of children and families, particularly those affected by HIV/AIDS, poverty, and other social challenges. Its mission is to provide care and support to vulnerable children and youth by strengthening community systems, delivering education, healthcare, and economic empowerment services. Known for its commitment to social justice and child protection, BIU has earned recognition for its effective programs that promote resilience and long-term change.
The organization fosters a supportive work culture that values collaboration, integrity, and compassion, offering its employees opportunities for professional growth and meaningful work in a dynamic environment. Job opportunities at BIU cater to individuals passionate about child welfare, with roles across various departments, providing competitive benefits and work-life balance. Established as part of the global Bantwana Initiative, BIU has grown its influence through strategic partnerships and locally-driven interventions to support Uganda's most vulnerable communities.
BIU’s innovative approach blends evidence-based strategies with community-driven solutions to tackle pressing issues related to child protection, health, and education. The organization operates extensively across Uganda, with programs that reach rural and urban areas alike, impacting thousands of children and families each year. Its core values—compassion, accountability, respect, and collaboration—guide its work and partnerships. Through its corporate social responsibility initiatives, BIU actively engages in advocacy for children’s rights and environmental sustainability, further demonstrating its commitment to creating lasting positive change. For more information, visit their website at www.bantwana.org.
Jinja, Uganda
Full Time
Finance & Operations Assistant - Jinja job at Bantwana Initiative Uganda (BIU)
Bantwana Initiative Uganda (BIU)
The Finance & Operations Assistant will provide administrative and financial support to the Regional Office to enable the effective and efficient implementation of the project. S/he will coordination and control general administrative support and logistical activities of the Regional office, and manage petty cash, payments, office cleanliness, office security and staff welfare. In addition, s/he will demonstrate a client-oriented approach, high sense of responsibility, courtesy, and the ability to work with people of different backgrounds.
Receiving and welcoming visitors at the Office and attending to them appropriately; receives applications, invoices, and any other documents as may be delivered and distributing them to specific individual
Photocopying and ensuring a proper filing system at the office; Set up and update project and administrative files.
Supervise the proper maintenance of office premises and surrounding environment to ensure its cleanliness and good state of repair at all times.
Ensure office security and all staff safety procedures are in place, adhered to and report any deviations to your supervisor for corrective action.
Handle Regional Office imprest and ensure timely payments, reconciliation and replenishment
Ensure timely payment of all received utilities e.g. water, electricity place requests for payment
Manage and coordinate all events ensuring quality service levels for staff welfare such as break teas, staff parties and get-togethers.
Ensure the set-up of an accessible filling system for both administrative and program documentation and update project and administrative files.
Ensures timely and proper set-up of meeting/Boardroom venues for meetings
Assist in making follow-ups for staff medical cards and addition to other insurance schemes by providing updated staff information on a regular basis.
Identify, and manage the negotiation, execution, performance and termination of contracts for small vendors.
Ensure Value for Money for all goods and services procured locally and report deviations to Head Office for corrective action
Assemble documentation for all local procurement activity for Supervisory review and onward transmission to Head Office for execution/payment
Supervise regionally contracted service providers of security, courier, staff accommodation to ensure compliance to contract provisions
Lead BIU TLC project implementation, monitoring, reporting, developing and maintaining partnerships to meet TLC ECE objectives in the
Ensures that vehicle policy guidelines are effectively followed by both staff, internal and outsourced drivers.
Manage and coordinate all staff travel arrangement including booking for staff accommodation in the Region and in Kampala
Participate in the planning for regional program activities and advise on best practice for initiation of procurement requirements
Manage the periodic projection, requisitioning, delivery inventorying and issue of office stationery and kitchen supplies.
Maintain a stores ledger of all stock, carrying out periodic monthly stock-counts, reconciliations and filing reports with the Finance Officer.
Conduct periodic monthly-quarterly asset verifications, update Regional assets register and file a copy with the Finance Officer and Head Office in Kampala
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Required Qualifications and Experience
A bachelor’s degree/Diploma in Business Administration, Human Resource, Accounting, and Commerce or any other related finance and administration relevant studies.
At least 3 years of administrative/program support experience, particularly on donor-funded projects. Any experience with USAID funded projects is an added advantage.
Familiarity with organizational and donor project management policies, procedures and requirement is essential.
Specific Knowledge, Skills and abilities Require;
Strong ability to quickly assemble knowledge of program management.
Strong interpersonal skills and ability to work in teams.
Good computer literacy (Microsoft office package).
Experience in preparation and presentation of reports and meeting minutes.
APPLICATIONS PROCEDURE
Interested applicants with the required Qualification, Knowledge, Skills, Attributes and Abilities should send their applications and CVs (detailing responsibilities carried out in previous positions) as one pdf to;
The Human Resource and Administration Officer
Bantwana Initiative Uganda
Plot 36/37 Martyrs Way
Ministers Village
Ntinda-Kampala, Uganda
Phone: +256-790-916-445
NOTE:
Indicate clearly on the application subject line the position and region applied for easy reference.
Only shortlisted candidates will be contacted.
Deadline for applications: Friday September 27th, 2024
Child Safeguarding is the responsibility that Bantwana Initiative Uganda has, to make sure its staff,
operations, and programs do no harm to children, that is, they do not expose children to the risk of harm and abuse, and that any concerns the organization has about children's safety within the communities in which they work, are reported to the appropriate authorities.
