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Kampala, Uganda
Full-time
Deadline:
January 17, 2024 at 2:00:00 PM
About the Organisation
Nation Media Group is a Kenyan media group listed on the Nairobi Stock Exchange. NMG was founded by Aga Khan IV in 1959 under AKFED and is the largest private media house in East and Central Africa with offices in Kenya, Uganda, and Tanzania. In 1999, NMG launched NTV, a news channel in Kenya, and Easy FM.
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Job Title
Executive Assistant job at Nation Media Group
Job Description
We are looking for a qualified, experienced and result oriented professional to fill the following vacancy:
Job Title: Executive Assistant
Reports to: Managing Director
Department: MD's Office
Job Purpose:
• To ensure smooth, efficient and responsive administration and management of the MD's office schedule including: coordinating of activities and communication between the MD's office, staff, HODs, customers/clients and other Company guests.
Duties and Responsibilities
Main Responsibilities:
General administration of the Managing Director's office, including security of office property.
Managing the MD's executive time, including public engagements.
Planning and execution of internal and external communication from the MD's office. Handle outgoing and incoming calls with the best customer care for resolution of complaints or requests/inquires related to the Managing Director's office.
Ensure that briefs and other communication materials for the MD's meetings and engagements are shared on time. Attend to all staff and visitors who come to the MD's office.
Ensure orderly filing and storage of documents and property in the MD's office.
Handle secretarial work for the Managing Director. Read and sort incoming and outgoing mail.
Organize meetings that fall directly under the MD's office. Ensure proper management of the Boardroom and scheduled meetings.
Remind and collect monthly reports from Heads of Departments (HOD) in preparation for HOD and Board meetings.
Arrange courtesy engagements for the MD.
Create and develop CSR activities that build the image of NMGU in areas of Health, Education and Environment, and ensure sustainability of these activities.
Qualifications and Competencies
Qualifications & Experience:
Academic: Bachelor's Degree in any business related course or its equivalent.
Professional: Diploma in Secretarial Studies.
Experience: At least 2-4 years of demonstrable working experience in an Administrative/Executive Assistant/PA role in an environment requiring tact, judgment and discretion in handling internal and external contacts.
Core Competencies
Strong computer skills especially in Outlook, PowerPoint, Word and Spreadsheets.
Excellent planning and organizing skills Customer Service Excellence High personal standards
Strong communication skills (oral and written) Proactive and confident personality
Flexible and mature approach with ability to work unsupervised
Ability to develop and maintain good working relationships at all levels including; during difficult or challenging circumstances.
Ability to prioritize and manage own workload amid conflicting demands and busy work periodsAbility to think ahead and anticipate needs before they arise.
Ability to exercise discretion in dealing with confidential or sensitive matters.
How to Apply
If you believe that you are our ideal candidate, please submit your application, detailed CV and academic documents with a daytime telephone number as one PDF document, quoting the position you have applied for in the subject line by 17th January, 2024 to the HR Lead-NMGU, Monitor Publications Limited at resourcing@ug.nationmedia.com
Please note that only shortlisted candidates will be contacted.
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