Executive Assistant & Business Analyst job at CIC General Insurance Uganda | Apply Now

Executive & Administrative Support

• Oversee the Managing Director’s calendar, travel arrangements, correspondence, and meeting coordination.

• Act as the primary liaison between the MD and both internal and external stakeholders, ensuring clear communication and prompt responses.

• Organize and coordinate board, Management and staff meetings.

• Compile and review department annual budgets and board reports.

• Provide administrative support to senior management as needed.

• Handle confidential communications and executive-level scheduling with discretion and professionalism.

• Prepare agenda, minutes from management meetings and submit accurate comprehensive board reports.

• Exercise sound judgment and maintain strict confidentiality while independently managing executive priorities and requests.

• Prepare and proofread reports, briefing documents, and presentations for executive meetings, board sessions, and strategic engagements.

• Research and provide recommendations on special projects/assignments.

• Prepare a variety of forms, requisitions, memorandum, letters as directed by MD

• Track and follow up on decisions and action items from executive meetings, ensuring accountability across departments.

Business Support

• Monitor business trends and provide reports on operational controls.

• Support process reengineering projects.

• Consult departments to define needs and translate them into strategies.

• Compile and analyze reports from Head of departments to identify trends, risks and opportunities.

• Track performance against strategic and operational budgets.

Support budgeting, Planning and resource allocation.

• Act as liaison and escalation point for the Branch & Distribution Team, Cooperatives department, Life Sales Team, ensuring timely resolution of issues.

• Coordinate and oversee the distribution of marketing and promotional merchandise to branches and field teams.

• Monitor competitor activity, regulatory changes, and market trends to inform business strategy.

Systems Analysis & Strategic projects

• Develop Business Requirement Documents (BRDs) and functional specifications to support the business.

• Partner with the ICT team to ensure systems meet business needs.

• Support the implementation of new initiatives, including product launches, process enhancements, and business expansion projects.

• Collaborate across functions to monitor performance, track progress, and ensure alignment with strategic objectives.

Board & Report Preparation

• Draft presentations, board papers, and executive summaries.

• Organize and prepare materials for leadership meetings, board sessions, and strategic planning discussions.

• Compile and review department board reports before they are submitted to MD.

Audit, Compliance & Risk Management

• Ensure compliance with statutory regulations, internal policies, and audit standards

• Ensure adherence to statutory regulations, company policies, and audit requirements.

• Proactively manage and escalate risks within the subsidiary

• Follow up on issues raised by internal Audit/ Risk and compliance for implementation.