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Vehicle maintenance as per the Welthungerhilfe Maintenance regulations

• Carry out daily checks before starting up the vehicle as per checklist
• Maintain the vehicle in clean condition
• Ensure that the security toolbox, fire extinguisher, first aid kit, and other safety kits as per the vehicle checklist are complete and on board.
• Report mechanical problems, accidents or theft immediately to the Supervisor or Police as described in the Welthungerhilfe regulations
• Inform Supervisor when vehicle will be due for service and if any major repairs to be carried out.
• Solve minor technical / mechanical problems and escalate issues beyond.
• Monitor fuel usage, mileage, and vehicle performance for assigned vehicles.
• Ensure all vehicles have up-to-date insurance, registration, and inspection certifications
• Maintain inventory of tools, spare parts, and mechanical supplies in the vehicle and make requests for refills where necessary

Record keeping

• Maintain vehicle logbook and record all trips clearly with start and end mileage, destination, purpose – ensure that the information is entered in the digital fleet wave system.
• Record in logbook fueling and service of the vehicle both in hard copy logbook and d=fleet wave
• Prepare and submit vehicle inspection report on a weekly basis to Logistics supervisor in charge.

Provision of reliable and secure driving services.

• Obey traffic laws, i.e. speed limits in urban areas and highways, road traffic signs and taking care before overtaking any other vehicle.
• Ensuring that passengers wear their seat belts and briefed before any trip takes off.
• Keep all personal documents as well as those of the vehicle with you and check that they are valid (driving license, insurance paper)
• Collect and safely deliver any other materials / documents as may be requested.
• Always provide information and guidance to passengers on Welthungerhilfe Vehicle regulations for compliance as a safety measure
• Support the goods loading and unloading of the vehicle and goods in an appropriate way from source to destination and ensure related documentation is signed and checked.
• Ensure that non-Welthungerhilfe staff sign a Waiver of Liability form and briefed about the content.
• With respect to the travel window, any deviations must have received prior approval from the Country Director.