Customer Care Officer job at CoRSU Hospital | Apply Now

Customer/Client Experience

• Manage the front desk office/reception area of the Hospital as per the Hospital guidelines.

• Take charge of the outpatient flow to ensure a smooth service experience for each client. In collaboration with the Clinical team, engage each client in the different service points to understand their needs and regularly update them about the progress of services, the expected turnaround time, and guide them on what needs to be done for their visit.

• Coordinate incoming and outgoing phone calls and maintain records of calls made and received in line with the Hospital Guidelines.

• Verifying patient bookings upon arrival.

• Receive, register, and direct Patients and visitors to relevant offices in line with Departmental Guidelines.

• Provide information about the Hospital services in line with the existing Hospital’s policies and procedures

• Ensure that all customer service surveys are effectively conducted.

• Make regular visits to the inpatient ward, assess for client satisfaction, identify any service challenges, and ensure that the challenges encountered are addressed.

• Providing educational health talks on various topics to clients at OPD while they wait to be served.

• Conducting exit interviews for patients.

• Bring to the attention of Management any matters affecting customer satisfaction that require management action.

• Opening the suggestion box at least once every week.

• House Keeping

• Observe maximum organization and hygiene for the different facility areas, i.e., waiting areas, Consultation rooms, Washrooms, and parking areas

• Ensure that the different waiting areas have adequate seats, the different service points have the different staff on duty, air conditioners are on when required, and TVs are functional

• Ensure patients are comfortable while at the facility by identifying and addressing any issues that may cause patient discomfort, such as unpleasant smells, too much noise, and other patients, among others.

• Ensuring that the TVs are switched on and airing appropriate content.

• Financial Management

• Adherence to department budget

• Continuously identify areas for improved efficiency.

• Risk Management

• Perform risk assessments for strategies before implementation, and develop a mitigation plan to manage the risks.

• Compliance

• Maintaining adherence to CoRSU guidelines and protocols, including client confidentiality.

• Ensure CoRSU Corporate Communications policies and regulatory compliance in the execution of activities.

• Adherence to all CoRSU Policies and Procedures