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Job Summary

Job Title:
Administrative Specialist
Employer:
GIZ Uganda
Location:
Kampala
Country:
Uganda
Contract Type:
Full-time
Job Category:
Number of Positions:
Deadline:
Sunday, 14 June 2026

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GIZ (Deutsche Gesellschaft für Internationale Zusammenarbeit) is a German development agency committed to fostering sustainable development worldwide, focusing on economic development, environmental protection, and governance. With a reputation as a leader in the development sector, GIZ is widely recognized for its impactful work in over 120 countries, addressing global challenges such as poverty, climate change, and conflict resolution. The organization boasts a collaborative and inclusive work culture, promoting continuous learning, innovation, and professional growth, while offering competitive employee benefits and work-life balance through flexible arrangements. Established in 2011 through the merger of multiple German development organizations, GIZ has since evolved into a key player in international development, using a results-oriented approach to deliver tailored solutions in various sectors. Its innovative business model combines technical expertise, local partnerships, and government support to achieve sustainable outcomes. As a large global organization, GIZ employs thousands of professionals and reaches millions of people through its projects and initiatives. The company values integrity, respect, and accountability, ensuring that its operations are both ethically sound and socially responsible. GIZ is deeply committed to corporate social responsibility, focusing on areas such as gender equality, climate change mitigation, and sustainable agriculture. For more information, visit www.giz.de.

Full-time

Deadline: 

14 Jun 2026

Administrative Specialist Job at GIZ Uganda

GIZ Uganda

Job Description

GIZ Uganda is recruiting an Administrative Specialist to support with financial, contractual and administrative tasks of the programme.

The specialist will be responsible for preparing local contracts, providing financial advice to partner organisations, and assisting with project-related events and inventory management.

Duties, Roles and Responsibilities

Key Duties and Responsibilities:
  • Preparation of local contracts (service contracts, local subsidies).
  • Providing advice to Partner organisations on finance & contracts issues.
  • Providing administrative support for project-related events and activities in Uganda.
  • Preparation of local contracts (service contracts, local subsidies)
  • Conducting Financial and Legal Eligibility Checks for potential recipients of financing agreements as per GIZ guidelines
  • Preparing tender processes relevant for the programme
  • Assessing budgets of potential programme partners regarding plausibility.
  • Providing advice to Partner organisations on finance & contracts issues
  • Orientation sessions on GIZ regulations for contractual partners.
  • Accompanying implementation and providing advice on finance & contracts issues as needed.
  • Conducting spot checks.
  • Setting up a comprehensive work package supporting partner organisations with the introduction of proper accounting systems
  • Conducting needs assessment and conceptualizing the work package (incl. procurement of software licences, technical support for software installation; training development and provision of backstopping);
  • Drafting Terms of Reference and other relevant documents for service procurement;
  • Steering the service provider during implementation;
  • Quality assurance in coordination with Service Provider and partner organisations;
  • Providing administrative support for project-related events and activities in Uganda and other tasks
  • Preparing procurements and tender processes relevant to in-kind programme activities in Uganda such as conferences, workshops, consultancy contracts
  • Supporting the project team during project-related events and activities
  • Providing administrative assistance for relevant project contracts and finance processes (re Local Subsidies) in coordination with relevant Service Units in other Countries, particularly Kenya
  • Ensuring regular, transparent and pro-active communication within the programme financial team and the programme management.
  • Ensuring regular, transparent and pro-active communication with the GIZ Uganda’s admin and finance unit.
  • Ensuring documentation of financial and contractual processes.
  • Setting up and maintaining the inventory for the Sudan Governance Project
  • Assisting Finance management Staff from other Sudan projects with inventory management
  • Perform other duties and tasks at the request of management.

Qualifications, Education and Competencies

See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.

Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number to vacancy@futureoptions.org until 11:59pm on Sunday 14th June 2026. Please include name and contact of three references. One official reference from your current workplace is a MUST. Note: This is a national position. Only the shortlisted candidates will be contacted. Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the recruitment process.

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Administrative Specialist Job at GIZ Uganda

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