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Full-time
Administrative Specialist Job at GIZ Uganda
GIZ Uganda
Job Description
GIZ Uganda is recruiting an Administrative Specialist to support with financial, contractual and administrative tasks of the programme.
The specialist will be responsible for preparing local contracts, providing financial advice to partner organisations, and assisting with project-related events and inventory management.
Duties, Roles and Responsibilities
- Preparation of local contracts (service contracts, local subsidies).
- Providing advice to Partner organisations on finance & contracts issues.
- Providing administrative support for project-related events and activities in Uganda.
- Preparation of local contracts (service contracts, local subsidies)
- Conducting Financial and Legal Eligibility Checks for potential recipients of financing agreements as per GIZ guidelines
- Preparing tender processes relevant for the programme
- Assessing budgets of potential programme partners regarding plausibility.
- Providing advice to Partner organisations on finance & contracts issues
- Orientation sessions on GIZ regulations for contractual partners.
- Accompanying implementation and providing advice on finance & contracts issues as needed.
- Conducting spot checks.
- Setting up a comprehensive work package supporting partner organisations with the introduction of proper accounting systems
- Conducting needs assessment and conceptualizing the work package (incl. procurement of software licences, technical support for software installation; training development and provision of backstopping);
- Drafting Terms of Reference and other relevant documents for service procurement;
- Steering the service provider during implementation;
- Quality assurance in coordination with Service Provider and partner organisations;
- Providing administrative support for project-related events and activities in Uganda and other tasks
- Preparing procurements and tender processes relevant to in-kind programme activities in Uganda such as conferences, workshops, consultancy contracts
- Supporting the project team during project-related events and activities
- Providing administrative assistance for relevant project contracts and finance processes (re Local Subsidies) in coordination with relevant Service Units in other Countries, particularly Kenya
- Ensuring regular, transparent and pro-active communication within the programme financial team and the programme management.
- Ensuring regular, transparent and pro-active communication with the GIZ Uganda’s admin and finance unit.
- Ensuring documentation of financial and contractual processes.
- Setting up and maintaining the inventory for the Sudan Governance Project
- Assisting Finance management Staff from other Sudan projects with inventory management
- Perform other duties and tasks at the request of management.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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