Administrative Officer job at Embassy of Iceland in Kampala | Apply Now

Support the effective operations of the Embassy by managing administrative, logistical, and consular services. The role supports the smooth coordination of staff, office procurement, official correspondence, and stakeholder relations.

Supervises the procurement of goods, services and works for the office in collaboration with the Head of Finance.

Facilitates and maintains contacts with other Embassies, service providers and governmental offices.

Assists expatriate staff in acquiring work permits, accommodation, shipments from abroad and other logistical needs.

Acting as a first point of contact for the Embassy and responds to all emails and phone calls to the Embassy.

Responsible for drafting and delivering official letters to ministries and other partners.

Managing and organizing meetings/ appointments for the HoM and HoC and updating their calendars accordingly.

Oversee drivers’ schedules and assignments.

Handles consular matters in partnership with Head of Finance.

Processing and authentication of official documents as requested by the members of the public.

Manages local staff matters in partnership with Head of Mission and Head of Finance.

Manages records and archiving responsibilities of the Embassy in partnership with the Head of Finance.

Arranges for refreshments for meetings at the Embassy in HoM and HoC office Books meeting rooms for internal and external meetings.

Drafts immigration letters and books hotel rooms for all official visitors.

Perform other duties as assigned by the Head of Mission as required