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Administrative Assistant/Receptionist job at New Edge Group | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Administrative Assistant/Receptionist job at New Edge Group

Kampala, Uganda

Full-time

Deadline: 

March 22, 2024 at 2:00:00 PM

About the Organisation

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Job Title

Administrative Assistant/Receptionist job at New Edge Group

Job Description

As New Edge Group strategically expands our business and service offering, we are open to discussing opportunities for enthusiastic tradespeople and apprentices to join our team.

If the idea of working for a family operated, Australian-owned, reputable, electrical and mechanical design and construct contractor with a strong client base is of interest to you – then we would like to hear from you. Do you have a positive and ethical work attitude, and demonstrate care and attention to detail?

Duties and Responsibilities

  • Office Operations Management: Oversee daily office operations, including administrative processes, procedures, and systems. Ensure efficient workflow, productivity, and adherence to organizational policies and guidelines.

  • Staff Supervision: Supervise administrative staff, including administrative assistants, clerical workers, and receptionists. Provide leadership, guidance, and support to ensure team effectiveness and performance excellence.

  • Facilities Management: Manage office facilities, equipment, and supplies. Coordinate maintenance, repairs, and upgrades to ensure a safe, clean, and functional work environment. Procure and maintain office supplies, furniture, and equipment as needed.

  • Administrative Support: Provide administrative support to executives, managers, and staff as needed. Assist with scheduling meetings, preparing documents, managing correspondence, and handling other administrative tasks to support organizational goals and priorities.

  • Budget Management: Assist in the development and management of departmental budgets. Monitor expenditures, track costs, and ensure compliance with budgetary constraints. Identify cost-saving opportunities and optimize resource allocation.

  • Policy Development and Compliance: Develop, implement, and enforce administrative policies, procedures, and guidelines. Ensure compliance with organizational policies, regulations, and legal requirements. Stay informed about relevant laws and regulations that impact administrative functions.

  • Records Management: Oversee records management processes, including filing, storage, retrieval, and disposal of records. Maintain confidentiality, accuracy, and integrity of sensitive information and records in accordance with privacy laws and data protection regulations.

  • Vendor and Contract Management: Manage vendor relationships and contracts for office services, supplies, and equipment. Negotiate contracts, review agreements, and monitor vendor performance to ensure quality, cost-effectiveness, and compliance with contractual terms.

  • Communication and Coordination: Facilitate communication and coordination within the organization, as well as with external stakeholders, clients, and partners. Serve as a point of contact for inquiries, requests, and information dissemination.

  • Project Coordination: Coordinate administrative aspects of projects, initiatives, and events. Assist in project planning, scheduling, and logistics. Track project milestones, deliverables, and deadlines to ensure timely completion and successful outcomes.

  • Training and Development: Provide training, guidance, and professional development opportunities to administrative staff. Foster a culture of learning, growth, and continuous improvement within the administrative team.

  • Risk Management: Identify potential risks, challenges, and issues related to administrative operations. Develop risk mitigation strategies, contingency plans, and crisis management protocols to address and minimize potential disruptions.

Self-paced online courses

Qualifications and Competencies

  • Education: A bachelor's degree in business administration, management, or a related field is typically required. Some employers may prefer candidates with a master's degree or professional certifications in administration or management.

  • Experience: Several years of relevant experience in administrative management, office operations, or related roles. Demonstrated experience in supervising staff, managing projects, and overseeing administrative functions.

  • Leadership Skills: Strong leadership, managerial, and interpersonal skills. Ability to motivate, mentor, and develop staff. Effective communication, decision-making, and problem-solving abilities.

  • Organizational Skills: Excellent organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment. Attention to detail and accuracy in work.

  • Technical Proficiency: Proficiency in office software applications, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as office equipment and technology tools. Familiarity with office management software and systems.

  • Communication Skills: Excellent verbal and written communication skills. Ability to communicate effectively with diverse stakeholders, including staff, executives, clients, vendors, and external partners.

  • Analytical Skills: Strong analytical and problem-solving skills. Ability to analyze data, identify trends, and make data-driven decisions to improve administrative processes and operations.

  • Adaptability: Flexibility and adaptability to changing priorities, situations, and organizational needs. Ability to work independently and collaboratively in a dynamic and evolving work environment.

  • Ethical Conduct: Integrity, professionalism, and ethical conduct in all aspects of work. Respect for confidentiality, privacy, and sensitivity to sensitive information and issues.

  • Customer Service Orientation: Customer service mindset with a focus on meeting the needs and expectations of internal and external stakeholders. Responsive, proactive, and customer-focused approach to administrative support and service delivery.

  • Project Management Skills: Basic project management skills, including project planning, coordination, and implementation. Familiarity with project management tools and methodologies.

  • Continuous Learning: Commitment to professional development and lifelong learning. Willingness to stay informed about best practices, industry trends, and emerging technologies in administrative management and related fields.

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How to Apply

APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Candidates with project management skills are on an added advantage Send your CV and Cover Letter to Email: recruitment@ntlspace.com

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