Administrative Assistant/Receptionist job at New Edge Group | Apply Now

Office Operations Management: Oversee daily office operations, including administrative processes, procedures, and systems. Ensure efficient workflow, productivity, and adherence to organizational policies and guidelines.

Staff Supervision: Supervise administrative staff, including administrative assistants, clerical workers, and receptionists. Provide leadership, guidance, and support to ensure team effectiveness and performance excellence.

Facilities Management: Manage office facilities, equipment, and supplies. Coordinate maintenance, repairs, and upgrades to ensure a safe, clean, and functional work environment. Procure and maintain office supplies, furniture, and equipment as needed.

Administrative Support: Provide administrative support to executives, managers, and staff as needed. Assist with scheduling meetings, preparing documents, managing correspondence, and handling other administrative tasks to support organizational goals and priorities.

Budget Management: Assist in the development and management of departmental budgets. Monitor expenditures, track costs, and ensure compliance with budgetary constraints. Identify cost-saving opportunities and optimize resource allocation.

Policy Development and Compliance: Develop, implement, and enforce administrative policies, procedures, and guidelines. Ensure compliance with organizational policies, regulations, and legal requirements. Stay informed about relevant laws and regulations that impact administrative functions.

Records Management: Oversee records management processes, including filing, storage, retrieval, and disposal of records. Maintain confidentiality, accuracy, and integrity of sensitive information and records in accordance with privacy laws and data protection regulations.

Vendor and Contract Management: Manage vendor relationships and contracts for office services, supplies, and equipment. Negotiate contracts, review agreements, and monitor vendor performance to ensure quality, cost-effectiveness, and compliance with contractual terms.

Communication and Coordination: Facilitate communication and coordination within the organization, as well as with external stakeholders, clients, and partners. Serve as a point of contact for inquiries, requests, and information dissemination.

Project Coordination: Coordinate administrative aspects of projects, initiatives, and events. Assist in project planning, scheduling, and logistics. Track project milestones, deliverables, and deadlines to ensure timely completion and successful outcomes.

Training and Development: Provide training, guidance, and professional development opportunities to administrative staff. Foster a culture of learning, growth, and continuous improvement within the administrative team.

Risk Management: Identify potential risks, challenges, and issues related to administrative operations. Develop risk mitigation strategies, contingency plans, and crisis management protocols to address and minimize potential disruptions.