Administration and Program Assistant job at USAID-funded Orphans and Vulnerable Children North East Activity | Apply Now

Key roles and responsibilities:

Planning and Implementation

• Support program planning, implementing, and monitoring of OVC initiatives at community and facility level

• Assist in developing and updating work plans, budgets and reports.

• Assist in coordinating the OVC transition activities, events, and meetings

• Coordinate the OVC beneficiary household graduation processes

• Support case workers in developing and updating case plans

• Support training and capacity-building initiatives for caseworkers (social worker/facility case workers/para-social worker)

• Document Activity success stories, Lessons learnt and best practices

Monitoring and Evaluation

• Collect, record, review and analyse OVC data for program beneficiaries

• Monitor Activity progress and provide feedback to stakeholders

• Generate reports for OVC Activity monitoring

Collaboration and coordination

• Liaise with government agencies, NGOs, and stakeholders to foster linkages for OVC beneficiaries

• Support communication between stakeholders, partners and beneficiaries

• Participate in coordination meetings at district and lower level government levels.

• Compile and share line lists of graduated OVC household beneficiaries with local government to facilitate linkages to other partners.

Administration

• Manage and maintain OVC Activity case files and documents

• Maintain inventory of Activity Assets and ensure effective management of Activity supplies, materials and other resources

• Assist in budgeting, tracking finances, providing accountabilities and preparing reports;

• Coordinate travel arrangements, fleet management, logistics and procurements

• Provide reception and customer services

• Assist in putting together funds requisitions, staff monthly reports, and any other supporting documents and submit them in a timely manner to the Finance office for review and payment.

• Assist in fuel management.

• Oversees the general cleanliness and functionality of the office.