Accounts Assistant job at Cleopatra Interiors | Apply Now

1. Financial Management & Bookkeeping

• Maintain accurate financial records using accounting software (e.g., QuickBooks).

• Record daily transactions: purchases, sales, receipts, and payments.

• Reconcile bank, credit card, and vendor accounts regularly.

2. Accounts Payable & Receivable

• Manage vendor accounts and ensure timely invoice payments.

• Generate and issue customer invoices for sales and custom curtain orders.

• Monitor receivables and follow up on outstanding payments.

3. Cost & Inventory Accounting

• Track inventory of raw materials (fabrics, rods, accessories) and finished products.

• Conduct regular inventory audits and reconciliations.

• Collaborate with site teams to assess cost of goods sold and job costing.

• Assist in determining accurate project pricing through financial analysis.

4. Payroll & Employee Expenses

• Prepare and process payroll, ensuring compliance with labor laws and tax requirements.

• Track employee expenses and manage reimbursements.

5. Financial Reporting & Analysis

• Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow).

• Assist with budgeting, forecasting, and financial decision-making.

• Provide insights on project profitability and supplier efficiency.

6. Compliance & Taxation

• Ensure adherence to local tax laws (e.g., VAT, corporate tax).

• File tax returns on time and liaise with auditors, accountants, and authorities.

Administrative Duties

1. Customer Engagement

• Act as the main point of contact for walk-in clients and assist in driving sales.

• Coordinate site visits, prepare and share quotations.

• Process client payments and track all related transactions.

2. Office Management

• Maintain office supply inventory and ensure cleanliness and organization.

• Supervise office assistant and manage daily opening/closing procedures.

3. Petty Cash & Expense Oversight

• Manage shop petty cash and operational expenses (subscriptions, utilities, transport).

• Ensure accurate documentation and reporting.

4. Debt Collection

• Follow up with clients on overdue payments to ensure timely collections.

5. Compliance & Licensing

• Manage timely renewal and payment of business licenses and taxes.

6. Internal Communication & Reporting

• Keep management informed on pending tasks and ongoing project updates.

• Coordinate internal and external communication via phone, email, and in person.

7. Site Coordination

• Support site team mobilization and resource allocation for project execution.

8. Document & Data Management

• Maintain well-organized digital and physical files.

• Assist with document preparation, filing, and report generation.

9. Reporting & Data Entry

• Update financial systems and generate weekly/monthly performance reports.

10. Customer Service & Financial Support

• Address customer queries promptly and professionally.

• Process invoices, assist with budgeting, and maintain financial records.

11. Management Support

• Assist senior management with administrative and operational tasks.

• Contribute to project coordination and company-wide task execution.