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1. Fleet Coordination and Oversight

• Coordinate daily fleet operations across districts.
• Monitor allocation, movement, and utilization of all vehicles and motorcycles.
• Ensure compliance with RTV fleet policies and road safety standards.
• Maintain accurate fleet registers and asset tracking records.

2. Fuel Management and Reconciliation

• Oversee fuel card usage and monitor weekly and monthly consumption.
• Reconcile district fuel usage against supplier statements.
• Prepare and submit monthly fuel reconciliation reports.
• Identify and report discrepancies or anomalies to management.
• Coordinate timely fuel statements and top-ups with suppliers.

3. Repairs and Maintenance Planning

• Schedule routine, preventive, and corrective maintenance for fleet assets.
• Coordinate with approved service providers and track progress of repairs.
• Ensure quality repairs using genuine parts.
• Maintain maintenance schedules and follow up on overdue services.
• Monitor turnaround times and escalate delays when necessary.

4. Maintenance and Parts Usage Tracking

• Track spare parts usage across districts.
• Compile monthly reports on fast-moving, slow-moving, and high-cost parts.
• Ensure accountability for all parts issued, used, and remaining in stock.
• Identify recurring mechanical issues and recommend long-term solutions.

5. Reporting and Documentation

• Prepare weekly and monthly fleet operations reports.
• Submit consolidated reports on fuel consumption, maintenance costs, and fleet performance.
• Maintain updated documentation, including service contracts, warranties, and repair records.
• Support internal and external audits with accurate fleet and fuel data.

6. Inventory and Asset Control

• Monitor stock levels of spare parts and consumables.
• Prepare inventory usage reports and ensure proper storage and issuance.
• Conduct periodic physical stock verification of parts and tools.
• Prevent loss, misuse, or over-consumption of inventory.

7. Coordination and Communication

• Liaise with mechanics, service providers, and fuel stations.
• Coordinate vehicle and motorcycle movement plans to ensure field team availability.
• Communicate fleet risks, downtime, or urgent repair needs to management.
• Facilitate smooth information flow between operations, finance, and district teams.

8. Compliance and Continuous Improvement

• Ensure adherence to RTV fleet management and logistics policies.
• Recommend improvements to fuel controls, maintenance systems, and reporting processes.
• Support the rollout of new fleet tracking tools or management systems.
• Ensure compliance with safety standards, including the proper use of required safety gear by all vehicle and motorcycle operators.