2 Finance & Admin Officer jobs at Youth Social Advocacy Team (YSAT) | Apply Now

Financial Management:

• Prepare and manage the organization’s budget, including monitoring expenses and revenue, forecasting financial trends, and analyzing financial data.

• Process financial transactions, such as accounts payable, accounts receivable, payroll, and reimbursements ensuring accuracy and compliance with financial policies and procedures.

• Maintain financial records, including ledgers, journals, and financial statements, and perform regular reconciliations.

• Prepare financial reports, including monthly, quarterly, and annual financial statements, and present them to management for review and decision-making.

• Assist in financial planning and decision-making processes, providing insights and recommendations based on financial analysis.

• Maintain accurate and up-to-date financial records for all field and project activities.

• Prepare monthly financial reports, bank reconciliations, and cash flow forecasts.

• Ensure financial transactions are in compliance with organizational policies and donor requirements.

• Monitor expenditure against budgets and flag any discrepancies to management.

• Support budget development and periodic revisions for donor proposals and reports

• Ensure all financial activities align with donor agreements, regulations, and compliance standards (e.g., MOFA, DANIDA, UNHCR,GAC, Mastercard Foundation, INGO partner agencies etc).

• Maintain documentation and audit trails for all financial transactions.

• Prepare financial reports for donors as per required formats and timelines.

• Assist in internal and external audits, including gathering supporting documentation and responding to audit queries.

Compliance and Risk Management:

• Ensure compliance with financial regulations, reporting requirements, and internal control procedures.

• Assist in the preparation of grant proposals, financial reports, and audits for funding agencies and donors.

• Identify financial risks and implement appropriate measures to mitigate them.

• Stay updated on financial and administrative best practices, industry trends, and regulatory changes, and recommend improvements to enhance operational efficiency and effectiveness

• Ensure adherence to organizational policies including safeguarding, data protection, and anti-corruption guidelines.

• Assist in the implementation of audit recommendations and compliance action points.

Administration and Operations:

• Provide administrative support to various departments, including managing correspondence, scheduling meetings, and maintaining office supplies and equipment.

• Coordinate travel arrangements with logistics for staff members by scheduling, meeting, booking flights, accommodations, and weekly transportation

• Assist in procurement processes, including vendor selection, and purchase order management.

• Manage office facilities and ensure a safe and efficient working environment.

• Assist in petty cash management and reconciliation in accordance with finance procedures.

• Support in preparing payment requests, invoices, and expense reports.

• Ensure timely submission of administrative documentation to the finance Manager.

• Ensure the efficient running of the office including facilities management, supplies, and general upkeep.

• Maintain proper documentation and filing systems (both physical and digital).

• Manage office assets, utilities, and equipment inventory in collaboration with the logistics team.

Communication & Reporting

• Serve as the point of contact for administrative queries within the HQ/field office.

• Prepare and submit regular reports on administrative operations to the supervisor.

• Maintain clear and effective communication with internal departments and external service providers.