Supply Chain Assistant job at International Rescue Committee | Apply Now

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.

• Manage and document the receipt/ handling, storage, release and reporting of goods through the store(s).

• Advise supervisor on potential inventory shortage.

• Manage casual laborers in the stores.

• Ensure the maintenance of store(s), fittings and equipment.

• Implement and ensure clear safety procedures.

• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.

• Advise the Supply Chain Officer Of store-specific issues or improvements.

• Maintain the store’s activity book recording all outgoing and incoming receipts and activities.

• Monitor security of IRC' s storage and supplies.

• Receive completed store's request forms and prepare the goods for issuance.

• Ensure goods and equipment are signed for receiving on the request form (office expendables) or waybill (all other items).

  
  

• Prepare a monthly report for assets and the expendables Warehouse outlining all stock movements remaining balances maintain prologs and registers.

• On a monthly basis, work with the Supply Chain Officer to reconcile the Warehouse register.

• Update the stock record cards and Database regularly.

• Conduct routine inventory inspection and submit report to the Supply Chain Officer in a timely manner.

• Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.

• Ensure that all Asset are tagged and labeled as per IRC asset policy.

• Ensure that there is proper record management of the store, and the records are accurate and update.

• Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation.

• Store management, ensure cleanness, orderly storage of items, custodian of the store’s keys.

• The different store and Asset policies and required documentation are always followed and in place.

• Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good, received note, store releaser waybills, bin cards etc.

Transport

• Work with the Supply Chain Manager to design a suitably staffed and equipped transport function to support IRC’s vehicle operations and policies.

• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.

• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel. Evaluate, manage and monitor hired drivers.

• The focal point for all purchases is the Transport department. Raising PRs for vehicles spare parts and vehicle repair.

• Manage the vehicle pool (if applicable).

• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.

• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.

• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

• Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks are accurately filled.

• Carry out regular training for all drivers in basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.

• Ensure all vehicles are properly cleaned daily.

• Prepare weekly and monthly report on the transport department and discuss it with the Supply Chain Officer.

• Requesting fuel forms for refueling and keeping accurate records and monitoring system on fuel consumption.

• Work with the Supply Chain Officer to ensure that vehicles are prepared for routine and emergency security requirements.

• Ensure that all vehicles are secure when not in use.

• Be familiar with local regulations / laws.

• Any other duties as may be assigned by the supervisor.

Procurement

• The implementation and / or maintenance of standard IRC procurement policies and procedures.

• Ensuring that procurement is carried out in accordance with IRC and donor-specific polices.

• Attending all the procurement committee meetings.

• Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

• Ensuring that a transparent and responsive procurement process is implemented and maintained.

• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.

• Ensuring that all Supplies, services and equipment required are delivered in time.

• Establishment and maintenance of ethical, professional working relationships with suppliers. Maintain supplier information for regularly purchased items and be informed of current local market conditions.

• Support and provide the appropriate training for procurement and program staff as required.

• Advise the Field Manager and Supply Chain Officer on procurement-specific issues or improvements.

  
  

  Any other dutiesasks d or telegated by Supply Chain Officer.