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Full-time
Supply Chain Assistant Job at International Rescue Committee
International Rescue Committee
Job Description
The Supply Chain Assistant will report to the Field Manager to support the efficient and compliant management of procurement, logistics, warehousing, and asset management processes. They will ensure timely acquisition and delivery of goods and services while adhering to internal policies, donor regulations, and value-for-money principles.
Duties, Roles and Responsibilities
- Understand, implement and / or maintain standard IRC inventory management policies and procedures.
- Manage and document the receipt/ handling, storage, release and reporting of goods through the store(s).
- Advise supervisor on potential inventory shortage.
- Manage casual laborers in the stores.
- Ensure the maintenance of store(s), fittings and equipment.
- Implement and ensure clear safety procedures.
- Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
- Advise the Field Manager of store-specific issues or improvements.
- Maintain the store’s activity book recording all outgoing and incoming receipts and activities.
- Monitor security of IRC' s storage and supplies.
- Receive completed store request forms and prepare the goods for issuance.
- Ensure goods and equipment are signed for received on the request form (office expendables) or waybill (all other items).
- Prepare a monthly report on assets and the expendables Warehouse outlining all stock movements remaining balances and maintain registers.
- On a monthly basis, work with the Field Manager to reconcile the Warehouse register.
- Update the stock record cards and Database regularly.
- Conduct routine inventory inspection and submit report to the Field Manager in a timely manner.
- Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.
- Ensure that all Asset are tagged and labeled as per IRC asset policy.
- Ensure that there is proper record management of the store, and the records are accurate and updated.
- Correctly manage and account for all incoming and outgoing stock by using well-maintained and detailed documentation.
- Store management, ensure cleanness, orderly storage of items, custodian of the store keys.
- The different store and Asset policies and required documentation are followed and in place at all times.
- Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good, received note, store releaser waybills, bin cards etc.
- Work with the Transport Manager to design a suitably staffed and equipped transport function to support the IRC's vehicle operations and policies.
- Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
- Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
- Evaluate, manage and monitor hired drivers.
- Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
- Manage the vehicle pool (if applicable).
- Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
- Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
- Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
- Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles logbooks ar
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://theirc.wd1.myworkdayjobs.com/en-US/External_Careers/job/Palorinya-Uganda/Supply-Chain-Assistant_JR00003278
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