Shelter Depot Operations Agent job at ALIGHT (Formerly known as American Refugee Committee) | Apply Now

Project Controls and Compliance:

• Ensure appropriate controls for the Shelter Depot project by conducting these activities:

• to approve the stores requisitions to pick items from the store

• check the records on the stock cards weekly, and reviewing and approving monthly reports

• conduct joint monthly physical stocks and prepare physical stock count reports on last day of month or first day of month

• Review monthly inventory reports for proper stock movements reconciliations

• check filing system for goods received notes, waybills and monthly inventory report,

• check procurements of stock replenishments records

• check good receipts to ensure consistency in timely update of stock cards

• check amount deposited tallies with recorded sales of a given period- daily and weekly (receipts matching in the books).

• Reconcile the reported sales equivalent to the cash banked and the stock balance.

Back Up for Shelter Depot Store management

• Oversee the project activities at the site and ensure orderly operation within the project site when the Shelter Depot Management and Stores Agent is on leave by conducting these activities:

• Conduct the operations role of the Shelter Depot Management and Sales Agent whilst they are on leave by implementing the following activities: Deliver the request for quotation, scan and send the request for quotation to Kampala and work with the Kampala procurement team, collect the supplies, inspect and receive the supplies in the store Inspect confirming that materials delivered conform to the details of the Purchase Order, Delivery Note and or Way Bill and that they are free of any damage before accepting them into the store, Write out a Goods Received Note (GRN) for every consignment received, puts stock out for sale in the Shelter Depot Store, and control access to stores and ensure that only authorized personnel have entry

• Conduct the financial role of the Stores Management and Sales Agent by doing the cash sales, prepare the records of sale by doing the record keeping, bank money, posting cash on time, prepare payment request vouchers for goods delivered ensuring that all the relevant documents required have been attached, ensure that the vouchers are approved and payments issued out to suppliers, and make sales in the Shelter Depot Store.

• Ensure safety and security of stores, equipment and materials kept in the store.

• Keep track of office supply levels, alert and inform the supervisor before stocks of particular items run out and make orders for replenishment.

• Support for documentation and reporting as required during cover period of the Shelter Depot Store

Customer Service:

• Ensure that we satisfy our customers by effectively managing the Shelter Depot store in Bidi Bidi Settlement and by delivering good customer service to the Shelter Depot customers.

• Ensure the aligning of store activities with the broader goals of the Shelter Depot project to enhance the livelihoods and living conditions of refugees and the displaced.