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Full-time
Senior Manager, Procurement and Logistics Job at SOS Children's Villages Rwanda
SOS Children's Villages Rwanda
Job Description
The Senior Manager, Procurement and Logistics leads SOS Rwanda's Supply Chain Department, overseeing all aspects of procurement planning, vendor management, asset management, logistics, and inventory control. The role ensures that procurement processes are compliant with SOS Rwanda policies, donor requirements, and Rwanda's regulatory framework while supporting timely and cost-effective programme delivery. The position acts as a strategic counterpart to finance, providing the operational supply backbone that enables the organization's programmes to function effectively.
Duties, Roles and Responsibilities
- Develop, implement, and continuously improve SOS Rwanda's procurement policies, procedures, and systems aligned with SOS-KDI global standards, donor requirements, and Rwandan procurement regulations.
- Lead the development of annual and project-level procurement plans — coordinating with program teams and finance to align procurement with program implementation timelines and budgets.
- Represent the Supply Chain function in project design, grant management meetings, and donor engagement processes — ensuring SCM is engaged early enough to provide professional procurement planning input.
- Establish and maintain a pre-qualified supplier database — conducting regular vendor assessments to ensure quality, reliability, and value-for-money.
- Lead procurement committee processes — ensuring competitive bidding, transparency, conflict of interest management, and proper documentation at all thresholds.
- Lead strategic sourcing for high-spend categories — developing negotiation strategies and contracting processes that achieve optimal value for the organisation.
- Negotiate, prepare, and manage contracts and framework agreements with suppliers and service providers.
- Monitor supplier performance against contract terms — including quality, delivery timelines, and pricing compliance.
- Develop supplier onboarding processes and supplier relationship management frameworks.
- Maintain a comprehensive contract registry and ensure timely follow-up on expiring agreements.
- Oversee the logistics function — including transportation, storage, distribution, and delivery of goods and materials to all program locations.
- Manage SOS Rwanda's vehicle fleet — including maintenance schedules, driver management, fuel tracking, and insurance compliance.
- Maintain SOS Rwanda's asset register — ensuring all assets are properly tagged, recorded, insured, and disposed of in accordance with policy.
- Lead regular physical inventory counts and asset verification exercises across all locations.
- Optimize route planning for field vehicles to maximize community outreach and operati
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://forms.office.com/Pages/ResponsePage.aspx?id=TuNZ1IESlEqgsDFgaWqB7YFx5BTpVrlMlrf7tv4dvThUN1EwSE5NME5QUEoyUURZWTFTRVM0SzlWMy4u
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