Secretary job at Kampala Quality Primary School | Apply Now

Administrative Support:

• Handle general administrative duties, including answering phones, responding to emails, and managing correspondence.

• Maintain school records, files, and databases in an organized manner.

• Prepare, type, and format letters, reports, and other documents.

• Ensure efficient scheduling of appointments, meetings, and events for the head teacher and staff.

Communication:

• Serve as the primary point of contact between parents, staff, and the wider community.

• Assist with preparing and distributing school newsletters, notices, and other communications.

• Manage parent-teacher communication and assist in coordinating meetings between parents and teachers.

• Assist in organizing school events and ensuring that all participants are informed.

Record Keeping and Documentation:

• Maintain accurate records of student enrollment, attendance, and academic performance.

• Assist in compiling and updating school reports and other official documents.

• Handle confidential and sensitive information with discretion and in accordance with school policies.

Office Management:

• Manage office supplies, ensuring the availability of necessary materials for the school.

• Oversee the filing and organization of physical and digital documents.

• Ensure the office environment is clean, organized, and welcoming for visitors, parents, and students.

Financial Support:

• Assist with basic financial tasks, such as maintaining records of school fees and payments.

• Prepare financial documents for the head teacher or accountant when required.

Support for School Management:

• Assist the school management team in organizing and coordinating school activities and events.

• Help in the preparation of reports for meetings, including taking minutes and distributing them to stakeholders.

Other Duties:

• Support teachers with administrative tasks such as preparing materials for lessons.

• Assist in managing student records, including registration forms, medical forms, and emergency contact details.