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Secretary/Receptionist-Driver job at Médecins Sans Frontières (MSF) – Belgium, Kenya Office | Apply Now
Nairobi, Kenya
Full Time
Are you looking for Administrative jobs in Kenya 2025 today? then you might be interested in Secretary/Receptionist-Driver job at Médecins Sans Frontières (MSF) – Belgium, Kenya Office
About the Organisation
Médecins Sans Frontières, named Doctors Without Borders in English, is a charity that provides humanitarian medical care. It is a non-governmental organisation of French origin known for its projects in conflict zones and in countries affected by endemic diseases.
Médecins Sans Frontières (MSF), also known as Doctors Without Borders, is an international, independent medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need and irrespective of race, religion, gender, or political affiliation. The Belgium section of MSF is part of this global movement and operates various projects worldwide, including in Kenya.
Job Title
Secretary/Receptionist-Driver job at Médecins Sans Frontières (MSF) – Belgium, Kenya Office
Médecins Sans Frontières (MSF) – Belgium, Kenya Office
Job Description
The position entails welcoming visitors, managing telephone calls, distributing office communications, maintaining stationery and sundry supplies, and supporting procurement of event items. Additionally, the Secretary/Receptionist-Driver is responsible for ensuring timely delivery of office documents, overseeing utility bills, and performing driving duties including transporting staff and goods in accordance with MSF rules and local traffic regulations. The role demands multitasking capabilities, flexibility, and high service orientation.
Duties, Roles and Responsibilities
Maintain a clean and organized reception area
Welcome and direct visitors and notify staff accordingly
Handle incoming and outgoing office calls
Circulate notices, emails, and hard copies to staff
Receive supplier invoices and forward to relevant departments
Monitor and update stationery stock cards and manage stationery issuance
Prepare and submit quarterly orders for stationery and sundries
Follow up on utility bills to ensure timely validation and payment
Manage staff check-out forms and ensure proper completion
Monitor and ensure proper milk delivery and invoicing
Coordinate with courier services (G4S) for document delivery and reception
Procure items for office events in a timely manner
Track and manage the office’s drinking water supply schedule
Drive MSF vehicle to transport authorized personnel and goods, ensuring safety and adherence to traffic and MSF regulations
Participate in meetings and perform any additional tasks as assigned by the Line Manager
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Education:
Secondary school education
Secretarial training or studies
Valid Kenyan Driving License Class B, C, E
Experience:
Minimum of 2 years of secretarial and driving experience in a reputable organization
Skills & Competencies:
Essential computer literacy (MS Office)
Strong communication and organizational skills
Behavioral flexibility, teamwork, and commitment
Service-oriented attitude
Proficient in English and Swahili (both written and spoken)
How to Apply
Qualified candidates should send a Letter of Motivation and an updated Curriculum Vitae (CV) in English, clearly indicating “SECRETARY/RECEPTIONIST-DRIVER” in the subject line to:
Email: Recruitment.MSFSUPPLYKE@brussels.msf.org
Postal Address:
The HR Manager
Médecins Sans Frontières Belgium – MSFS Kenya
P.O. Box 38897-00623, Nairobi
