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About the Organisation
HFC Limited, a subsidiary of HF Group, is a leading banking and property-finance institution in Kenya offering innovative financial solutions and property development support. With a strong focus on customer-centric service, operational excellence, and real-estate leadership, HFC provides tailored financial services and investment products while maintaining high standards of governance, professionalism, and sustainability across its operations.
Facilities Contract Manager job at HFC Limited (HF Group) | Apply Now
Nairobi, Kenya
Are you looking for Management jobs in Kenya 2025 today? then you might be interested in Facilities Contract Manager job at HFC Limited (HF Group)
Full Time
Deadline:
Job Title
Facilities Contract Manager job at HFC Limited (HF Group)
HFC Limited (HF Group)
Job Description
The Facilities Contract Manager will be responsible for managing, negotiating, and monitoring all facilities management contracts including cleaning, security, maintenance, waste management, utilities, and landscaping services. The role involves ensuring adherence to legal and safety regulations, optimizing vendor performance through KPIs and SLAs, and overseeing preventive and corrective maintenance schedules. The manager will drive compliance, risk mitigation, contract performance documentation, budgeting and cost control, and lead relationships with facilities vendors. Additionally, the role requires preparing reports, maintaining contract records, championing quality improvements, and leading a high-performing facilities support team through coaching, performance management, and continuous development initiatives.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
ONLY ONLINE APPLICATIONS:
Interested and qualified candidates are advised that all applications should be submitted online.
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Go to the "Jobs" tab
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Read the detailed job description, Roles and Qualifications.
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How to Apply
Develop, review, negotiate, and administer facilities service contracts
Ensure all contracts comply with legal, safety, and regulatory requirements
Monitor vendor performance against SLAs, KPIs, and budgets
Manage contract renewals, amendments, and terminations
Oversee delivery of facilities services including maintenance, security, cleaning, and waste management
Coordinate preventive and corrective maintenance programs
Liaise with internal teams to support operational needs
Conduct vendor evaluations and resolve service delivery issues promptly
Ensure compliance with occupational health, safety, and environmental standards
Maintain compliance records, audit reports, and incident logs
Prepare and monitor the facilities department budget for contract services
Identify cost-saving opportunities without compromising service quality
Maintain contract registers and vendor documentation
Prepare and submit facilities performance and cost reports to management
Recommend improvements in vendor and facilities service delivery
Lead, train, mentor, and evaluate facilities team members
Promote teamwork, accountability, and innovation across the department
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Academic & Professional
Bachelor’s Degree in Built Environment, Business Administration, Finance, or related field
Professional certification in Contract Management, Procurement, or Facilities Management (e.g., CIPS, IFMA) an added advantage
Project Management Certification required
Experience
Minimum 5 years’ facilities or contract management experience in a corporate or real-estate environment
Strong knowledge of contract law, procurement processes, and vendor management
Required Skills & Competencies
Strong negotiation, contract drafting, and dispute resolution skills
Knowledge of compliance, building codes, health & safety standards, and sustainability guidelines
Ability to manage budgets and monitor contractor billing and invoicing
Proficient in ERP systems for procurement and contract tracking
Strong MS Excel and data-analysis skills
Performance management and strategic planning capability
Excellent communication, leadership, and stakeholder-management skills
Strong interpersonal skills and initiative-driven mindset
