Research Administrative Assistant

• Provide administrative support for day-to-day study activities, including filing, photocopying, and maintaining

• organized study records.

• Assist with scheduling meetings, preparing agendas, taking minutes, and circulating action points.

• Support logistics for trainings, workshops, and field activities (e.g., booking venues, arranging transport,

• preparing materials).

• Help with routine communication between the study team, field staff, and community stakeholders.

• Assist in preparing simple reports, summaries, and documentation for progress updates.

• Provide support in data entry, basic quality checks, and maintaining databases under supervision.

• Help track supplies and small procurement needs for the study.

• Ensure safe handling and confidentiality of study documents and participant information.

• Carry out other related duties as assigned by the Project Coordinator or Principal Investigator.

• WALIMU Staff shall adhere to the values and principles outlined in the Human Resources Manual. Listed as;

• Evidence drives our work; Excellence in all we do; Innovation in addressing local health problems; Integrity in our dealings; and Partnership for greater reach and impact.

• Following these values, the WALIMU operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Workplace Harassment prevention, Fiscal Integrity, and Anti-Retaliation.

• Confidentiality: Ensuring the non-disclosure of any information whatsoever relating to the practices and business of WALIMU acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

• Note: The role of the Research Administrative Assistant cannot be limited to the specific duties and tasks detailed

• herein. The success of WALIMU’s mission is the highest priority, and all issues which arise must be addressed.

• Accordingly. Therefore, s/he will be required to manage all unforeseen issues and circumstances and remain flexible to perform any other duties, as and when required.

The applicant for the WALIMU Research Administrative Assistant job must have.

Education and Training

• Bachelor’s degree or its equivalent in public health, Social Sciences, Health Administration, or a related field

• Training in research methods, project management, or monitoring and evaluation is desirable.

Experience

• At least 3 years of prior experience working in a research or

• health project setting, preferably in clinical trials or

• implementation research or a related context.

• Experience with TB, HIV, or other community-based health programs is an advantage.

• Demonstrated ability to support project administration, including documentation, scheduling, and coordination.

Skills and Competencies

• Strong organisational and multitasking skills with attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with data management systems.

• Ability to work independently and collaboratively within multidisciplinary teams.

• Strong interpersonal skills for engaging with community partners, research staff, and investigators.

Other Requirements

• High level of integrity and professionalism.

• Flexibility and willingness to travel to field sites as needed.

• Commitment to research ethics and confidentiality.