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Regional Administrative Officer job at SNV | Apply Now
Rukungiri, Uganda
Full Time
Are you looking for Administrative jobs in Uganda 2025 today? then you might be interested in Regional Administrative Officer job at SNV
About the Organisation
SNV is a not-for-profit international development organization that applies practical know-how to make a lasting difference in the lives of people living in poverty. We use our extensive and long-term in-country presence to apply and adapt our top-notch expertise in agriculture, energy, and water to local contexts. SNV has over 1,600 staff in more than 20 countries in Asia, Africa, and Latin America. We are proud to be a not-for-profit organization that uses project financing to implement our mission. This requires us to work efficiently and to invest in operational excellence.
In its new Strategic Plan period (2022-2030), SNV will aim to deepen partnerships with financial institutions, governments, and private sector to expand our impact driven finance portfolio. We will continue to position ourselves as a premium organization and invest in making knowledge flow to and from the frontline and catalyse partnerships that transform the agri-food, energy and water systems which enable sustainable and more equitable lives for all.
Job Title
Regional Administrative Officer job at SNV
SNV
Job Description
Job Title: Regional Administrative Officer (Fresher NGO Jobs)
Organisation: SNV
Duty Station: Rukungiri, Uganda
Background of the Project
The INCLUDE Project, implemented by SNV Uganda and funded by the Embassy of the Kingdom of the Netherlands (EKN), seeks to improve the living income and resilience of livestock-dependent smallholder farmers in four regions: Busoga, Ankole, Kigezi, and Rwenzori. One of the key delivery methodologies is the Participatory Integrated Planning (PIP) approach, which equips households to envision their development journey, set goals, and take action.
Job Summary:
The Regional Office Administrator is responsible for the overall effectiveness and efficiency of the support operations at the regional office level. S/he will ensure administration, procurement, logistics, fleet management and warehousing are conducted appropriately. S/he will be responsible for communication and follow up with the relevant departments/units at SNV Country Office (Kampala) and ensure that the projects receive the required operational support for quality and timely implementation. The Regional Office Administrator is expected to develop and maintain strong relationships with key stakeholders at the regional level and serve as SNV’s representative with internal and external parties.
Duties, Roles and Responsibilities
Procurement & Fleet
Oversee the procurement activities at regional level and ensure the respect of SNV procedure, compliance, and efficiency for all procurement while ensuring a smooth workflow and coordination from procurement planning to final delivery.
Oversee stock management from stock entry to out of stock requests, in line with guidelines in an efficient and compliant manner.
Oversee the asset and inventory management, from the registration after procurement till the final report while ensuring an accurate tracking and the good use of equipment, as per SNV procedure.
Oversee the transport and fleet management in line with transportation guidelines and SNV Manual from user-department’s request to monitoring report, in an optimized manner.
Oversee the facilities management from identification of building to user’s allocation and requests including the contract follow up, as per SNV manual and guidelines in an adapted and optimized manner.
Ensure a smooth, anticipated and optimized communication in between internal stakeholders of the area procurement/Logistics department, as well as with other departments and with stakeholders from other SNV Offices.
Ensure all documents produced for all above sections are orderly archived in hard and soft copy as per archiving procedure.
Ugandan job opportunities
Management and representation
Represent SNV with partners, authorities and various local actors operating in the region
Strengthen cross-functional communication and coordination among the team (i.e finance, logistics and procurement, administration) and programme teams by providing structure and support and advice to the support services team.
Ensure adequate segregation of duties, internal control systems and delegation of authority are properly implemented across the regional office, taking corrective initiatives when required.
Ensure all relevant documentation produced by regional operation functions is properly completed, approved and archived as per SNV and donors’ standards; and that the archives are efficiently organised and safely managed.
People Management
Day-to-day coordination and direction of regional operation support team (Procurement Officer, drivers and store & Administrative assistance) in cooperation with their direct line managers in Kampala.
Ensure effective and efficient utilisation of human resources are made available to support the operations in the regional office.
Support with the recruitment, training, induction and development of the field office team in partnership with the Kampala team.
Develop staff capacity to ensure consistency and quality of service delivery across the program.
Ensures that HR policies and procedures are in place and are adhered to in coordination with relevant Country Office counterparts.
Ensure compliance to safety and security procedures.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
A bachelor’s degree in business management (Administration, Operations, Accounting, Logistics, Human Resources) or a related field.
Minimum 5 years of experience in working in an international organization, including experience in business support services.
Experience of reviewing and implementation policies, procedures and guidelines.
Experience of managing varied projects either in HR, Finance, and Logistics/Procurement.
Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities.
Experience in context analysis, security and team management. Excellent oral and written communication skills in English and local language.
Additional requirements:
Result orientation: The ability to take direct action in order to attain or exceed objectives.
Initiative: The ability to recognise and create opportunities and to act accordingly. Rather starting something than waiting passively for it to happen.
Coaching: Encouraging and guiding employees in order to make their performance more effective and to enhance their self-perception and problem-solving skills.
Persuasiveness: The ambition to win over other people for one’s views and ideas and to generate support.
How to Apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English at the APPLY Button below.
Deadline: 24th July 2025
