Receptionist / Administrative Assistant job at Deloitte Uganda Limited | Apply Now

Front Office Management

• Maintain a clean and welcoming reception area at all times

• Receive visitors and direct them appropriately while notifying staff of their arrival

• Answer incoming phone calls, take messages, and route calls to relevant departments

• Handle incoming and outgoing mail and courier services; track deliveries and maintain proper records

• Manage meeting room bookings via Outlook; oversee access and security of rooms

Administrative Support

• Coordinate travel logistics including local/international flights, ground transportation, and hotel bookings

• Manage the diary of a Partner/Director, including scheduling meetings, responding to invites, and briefing them ahead of engagements

• Support visiting Partners/Directors with office access, hotel reservations, and transport arrangements

• Assist in organizing on-site and off-site meetings, conferences, and internal training events

Office Operations

• Monitor stock levels and order office supplies, consumables, and kitchen items

• Process procurement paperwork including LPOs, GRNs, and invoice tracking

• Support with background research and information gathering for reports and presentations

• Coordinate maintenance and service of office equipment and machines

• Ensure delivery of drinking water and availability of supplies across office points

Records, Finance & Compliance

• Maintain proper documentation for administrative processes

• Prepare and submit courier recharges, transport costs, and supplier invoices to finance

• Track and ensure timely approval and payment of supplier invoices

• Assist in maintaining communication and documentation protocols across departments

General Support

• Attend departmental meetings, take minutes, and follow up on action points

• Assist with communication and knowledge management within the firm

• Perform additional tasks as assigned in support of business operations