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Technical

• Maintain strong working relationships with our vendors.
• Review purchasing agreements with vendors and maintain open lines of communication with those vendors.
• Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers.
• Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company.
• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies.
• Monitor stock levels & identify purchasing needs.
• Track orders and ensure timely delivery.
• Update the ERP system with order details, i.e., vendors, quantities
• Evaluate offers from vendors and negotiate better prices.
• Maintain updated records of invoices and contracts.
• Follow up with suppliers as needed to confirm or change orders.
• Ensure all products arrive in good condition.

AUTHORITIES:

1. Authorized to communicate with suppliers on routine order follow-ups, confirmations, and delivery coordination, without committing the company to prices or contractual terms.
2. Authorized to monitor inventory, determine replenishment needs, and raise purchase requisitions for approval, but not to approve purchases or issue purchase orders.
3. Authorized to obtain and analyze quotations, support negotiations, and compare deliveries to purchase orders; supplier selection, awards, and dispute resolution remain with the assistant procurement manager.
4. Authorized to maintain accurate ERP entries and custody of procurement records; any discrepancies, price changes, or obligations must be escalated to the supervisor.