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Project Transition and Close-Out Management

• Lead transition planning: Develop and implement comprehensive project close-out plans, ensuring all activities are properly concluded

• Coordinate handover activities: Facilitate transfer of project knowledge and responsibilities to implementing partners and beneficiaries

• Sustainability planning: Work with partners to ensure continuation of key interventions beyond project period

• Knowledge transfer facilitation: Ensure all technical knowledge, best practices, and methodologies are properly documented and transferred

• Exit strategy implementation: Execute planned exit strategies for all project components and locations

• Final activity completion: Ensure all remaining project activities are completed according to approved work plans

Comprehensive Stakeholder Communication and Engagement

• Comprehensive Stakeholder Communication and Engagement

• Stakeholder mapping and communication: Identify and communicate with all project stakeholders regarding transition plans and timelines

• Community engagement: Conduct community meetings to communicate project closure and handover arrangements

• Government liaison: Maintain regular communication with the District Local Government and relevant authorities about project completion

• Partner coordination: Work closely with IACM and implementing partners to ensure smooth transition of responsibilities

• Donor communication support: Assist in preparing communications to donors regarding project completion and outcomes

• Beneficiary engagement: Ensure beneficiaries are informed about project closure and continuation arrangements

• Feedback mechanism: Gather stakeholder feedback on project outcomes and the transition process

• Stakeholder Exit Meeting / Learning Forum: Organize a formal project closure meeting or learning forum with key stakeholders, including government, CSOs, private sector, and community representatives, to reflect on results, share lessons, and discuss post-project collaboration opportunities.

• Partner Handover Memos / MOUs: Coordinate the signing of simple handover agreements or updated MOUs with key partners to document the transfer of roles, tools, or responsibilities post-project.

• Media and Public Awareness Campaign: Work with local media (radio, TVs, community connectors) to increase awareness on project closure, key achievements, and ongoing community-led efforts.

End-Line Assessment/ Evaluations, Documentation, Learning, and Knowledge Management

• End-line survey coordination: Support the coordination and implementation of end-line assessments and evaluations

• Data collection facilitation: Coordinate with M&E team and external evaluators for final data collection activities

• Impact assessment support: Assist in documenting project impacts and outcomes for final evaluation

• Baseline comparison analysis: Support analysis comparing end-line results with baseline data

• Beneficiary impact documentation: Document stories and testimonials of project impact on beneficiaries

• Partner evaluation: Conduct final assessments of partner performance and capacity development

• Project documentation finalization: Compile all key project documents, including technical reports, case studies, lessons learned, and good practices for future use by stakeholders and the organization.

• Knowledge management repository: Work with the M&E team to establish a shared repository for all relevant project resources accessible to partners and stakeholders

Partner Handover and Capacity Transfer

• Partner capacity assessment: Assess the implementing partner capacity to continue key interventions

• Capacity building finalization: Complete any remaining capacity building activities for partners

• Systems transfer: Ensure proper transfer of project systems, procedures, and tools to partners

• Financial handover: Coordinate final financial transfers and account closures with partners

• Ongoing support planning: Develop plans for any continued technical support to partners post-project

• Partnership agreement closure: Ensure proper closure of all partnership agreements and sub-grants