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Full-time
Project and Finance Officer - Procurement Job at Agriterra
Agriterra
Job Description
The Project and Finance Officer - Procurement ensures that Agriterra acquires goods, services, and works efficiently, cost-effectively, and ethically. This role manages the full procurement cycle from planning and sourcing through negotiation, supplier selection, and delivery while ensuring compliance with internal policies and donor requirements.
Duties, Roles and Responsibilities
Financial Administration
- Establish and maintain an efficient procurement schedule that ensures all office, groceries, stationery, and other essential supplies are purchased in a timely and consistent manner to support smooth office operations.
- Identify, evaluate, and pre-qualify suppliers, service providers, and contractors
- Establish contracts with new suitable suppliers as opportunities arise and ensure timely renewal of contracts with existing suppliers when necessary to maintain uninterrupted supply and optimize vendor relationships.
- Keep an updated schedule of all prequalified providers
- Maintain relationships with suppliers, monitor supplier performance, manage disputes or delays.
- Suggest improvements in procurement policies/ practices.
- Adopt best practices, technologies, more efficient procurement systems
- Facilitate events: make the necessary preparations for trainings, events, client visits,etc. This includes transport and accommodation for staff and visitors in line with Agriterra's procurement guidelines.
- Report and monitor the progress of project implementation by providing relevant reports for project staff.
- Administrative support: Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
- Office management and reception: supporting office management and receptions tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels etc.).
- Reporting to local and national government institutions to ensure Agriterra meets local requirements.
- Operations support: assist the regional operations manager in a wide range of tasks within the operations domain, including HR and IT.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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