Operations Accountant job at Ministry Of Health | Apply Now

The Operations Accountant will take responsibility for the following duties:

Planning and Budgeting

• Support development and monitoring of Gavi and other donor budgets; reprogramming budgets aligned to grant applications; reprograming requests in compliance with donor requirements.

• Develop and disseminate district specific budgets from the detailed grant budgets. Prepare monthly and quarterly comprehensive Budget versus Actual Analysis Reports to enable monitoring of grant performance.

• Attend regional budget conference meetings to provide information to Local Governments (LGs) on Indicative Planning Figures for Gavi funded activities.

• Compliance

• Ensure compliance with Government of Uganda (GoU) laws, rules and regulations, donor requirements and signed Memoranda of Understanding (MoUs).

• Prepare timely computations, deductions, disbursement and filing of all statutory returns and taxes including PAYE, NSSF, Withholding Tax etc.

• Check and validate transactions to ensure that all taxes, customs, and duties are not paid using grant funds.

Processing of payments and requisitions

• Check that all requisitions presented for payment are in line with the approved budget and that there are adequately supported.

• Follow up approval and processing of valid requisitions through the Ministry structure. Payments should be processed within 14 days.

• Accurate and timely entry of all financial transactions in the Integrated Financial Management System (IFMS) and the GOU E-cash model.

• Compile and effectively file all documents supporting payments made by UNEPI.

• Ensure all payment transactions/requisitions are properly coded to enable accurate posting into IFMS and all supporting documents are properly filed for future reference.

Grants/Advances Management

• Perform Quarterly financial management supervision of sub-recipients to strengthen compliance and accountability of grants.

• Prepare and submit to the Grants Coordinator and Finance Manager Financial Supervision Reports.

• Perform comprehensive review of sub-recipient finance reports and accountability documents for accuracy, completeness and authenticity. Timely documentation, communication and follow up of all issues noted to the respective sub-recipients.

• Only recognize expenses for advances that are accounted for and adequately supported per the applicable guidelines and policies.

• Support the development of comprehensive financial management guidelines for grants and participant in the orientation of LGs and other partners in the use of the financial management guidelines.

Ledger Maintenance and Reconciliations

• Prepare and submit monthly reconciliations for other ledger accounts as required.

Management and Finance Reporting

• Prepare and submit to the Finance Manager monthly budget versus actual analysis reports with explanations for variances.

• Prepare and submit to the Finance Manager the bi-annual finance reports using Gavi template grant and per Gavi guidelines.

• Prepare and submit to the Finance Manager quarterly fund accountability reports analyzed by grant.

• Prepare and submit to the Finance Manager and annual financial statements by grant. Bank and Cash

• Prepare monthly bank reconciliation statements through the IFMS system. Monitor cash balances and develop quarterly cashflow forecasts for the Program. Internal and external audits

• Facilitate; biannual internal audits, Assurance Provider reviews, annual external audits, donor audits and any other audit reviews by preparing timely reports and providing all the required information.

• Prepare and update an Action for implementation of audit recommendations. Submit a monthly updated action plan to the Finance Manager.

Coordination and oversight

• Attend and present at meetings of the finance and resource Mobilization Committee. Prepare minutes and action points for the finance and resource mobilization committee.

• Undertake any other reasonable duties which may be allocated from time to time by the supervisor(s).