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Full-time
Office Manager - Kigali Job at GSR TECHNOLOGY
GSR TECHNOLOGY
Job Description
GSR TECHNOLOGY is looking for a dedicated Office Manager to establish and manage their operations in Kigali. The role involves overseeing government relations, office administration, and strategic company setup. The successful candidate will play a key role in building foundational teams and managing vendor relationships to support business growth.
Duties, Roles and Responsibilities
- Build and maintain strong relationships with local government authorities; coordinate with remote management teams in Vietnam to ensure the successful completion of offline company setup procedures.
- Manage company registration, visa applications, and government incentive/benefit procedures.
- Support coordination of government-related projects (preferred experience).
- Provide strategic recommendations on office location and business setup planning.
- Conduct market research and real estate due diligence.
- Work closely with Directors to evaluate investment opportunities and support portfolio management.
- Take primary responsibility for finding office locations, managing leases, and supervising facility readiness (including IT-networking and inner decoration) based on the Company Handbook and local landlord connections.
- Oversee office setup, renovation, and decoration processes.
- Coordinate meetings and support director-level communications.
- Greet visitors and arrange meetings professionally.
- Support HR with interviewing and transportation arrangements.
- Lead the recruitment and interview process for foundational roles, specifically the IT Lead and Admin Lead, to ensure high-quality leadership for local function teams.
- Organize and coordinate operational information and administrative requirements.
- Manage vendor relationships and procurement activities to ensure cost-effective and high-quality service delivery.
- Oversee office supply purchasing, vendor contracts, and inventory control.
- Negotiate with suppliers to optimize value and ensure compliance with company procurement policies.
- Manage travel arrangements, including transportation, accommodation, and related logistics for employees and visitors.
- Partner with other departments to organize internal events and engagement activities.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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