Office Assistant job at Women's International Peace Centre | Apply Now

General Administrative Support:

• Answer and direct phone calls, take messages, and handle correspondence.

• Greet visitors and provide them with necessary information or direct them to the appropriate person.

Document Management:

• Organize and maintain filing systems, both electronic and physical.

• Prepare, proofread, and edit documents, reports, and presentations.

• Handle incoming and outgoing mail, packages, and deliveries.

Scheduling and Calendar Management:

• Assist in scheduling appointments, meetings, and events.

• Maintain and update office calendars and contact lists.

Office Supplies and Inventory:

• Monitor and order office supplies to ensure adequate stock levels.

• Maintain an organized inventory of office supplies and equipment.

Data Entry and Database Management:

• Enter and update data in various databases and ensure its accuracy.

• Generate reports and retrieve information as needed.

Customer Service:

• Provide excellent customer service to clients, visitors, and staff.

• Address inquiries and resolve any administrative issues or concerns.

Financial Tasks

• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.

• Handle petty cash and prepare financial records as needed.

Meeting and Event Coordination:

• Assist in the planning and coordination of meetings and events.

• Prepare meeting materials, take minutes, and follow up on action items.

Support to Staff:

• Provide administrative support to other staff members and departments as needed.

• Assist in the preparation of materials and documents for various projects and initiatives.

Maintaining Office Environment:

• Ensure the office environment is clean, organized, and welcoming.

• Coordinate with cleaning and maintenance services as required.