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Office Assistant Job at DHL
DHL
Job Description
DHL is seeking a professional Office Assistant to join their team in Dar es Salaam. The successful candidate will manage front-desk operations, provide administrative support to executives and staff, and ensure the smooth running of the office environment. This role requires a candidate with strong organizational skills and experience in secretarial or HR roles.
Duties, Roles and Responsibilities
- Professionally serving all customers and visitors at the reception
- All visitors are signed in and have clear id
- Handle inquiries and route messages appropriately.
- Create and maintain a positive, enthusiastic & supportive working environment
- Arrange meeting rooms and necessary equipment.
- Create a culture of continuous improvement & service to both internal & external customers
- Monitor inventory of office supplies and reorder when needed
- Liaise between executives, regional managers, depot managers and warehouse staff
- Ensure cleanliness, safety, and proper functioning of office spaces.
- Support in Processing invoices, tracking office-related expenses.
- Ensure office practices align with company policies and legal regulations.
- Arrange, Coordinate and schedule of training courses presented to depots
- Book travel and accommodations for staff or guests.
- Prepare travel itineraries and manage reimbursements.
- Coordinating and scheduling meetings, conferences, and corporate events.
- Organizing travel arrangements, including booking flights, accommodations, and transportation.
- Manage office administration, organize workflow, compose and edit correspondence, take minutes of meetings
- Monitors various HR projects and performs related administrative/secretarial duties e.g training coordination
- Make travel arrangements and hotel bookings for various managers and staff
- Manage office stationery and consumables
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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