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Office & Operations Management:

• Oversee the general management of the office, ensuring operational efficiency, effective communication, and alignment with organizational goals.
• Develop, implement, and maintain office administration policies, systems, and procedures.
• Ensure a productive, efficient, and positive office culture and employee experience.
• Manage daily office operations, including optimal utilization of resources, office supplies, and equipment.

Facilities & Vendor Management:

• Manage company facilities, including space planning, layout/design, and office functionality.
• Oversee maintenance, repairs, and security of office premises.
• Manage vendor relationships, contracts, and service delivery standards.
• Act as the primary liaison between staff and building management, addressing inquiries and resolving issues promptly.

Communication & Coordination:

• Serve as the central point of contact for both internal and external administrative communication.
• Manage incoming communication channels including emails, phone calls, and correspondence.
• Facilitate effective communication across departments and office locations.

Administrative Support:

• Perform administrative tasks such as preparing and distributing memos, letters, reports, spreadsheets, and forms.
• Manage incoming and outgoing mail and maintain organized filing systems.
• Receive and attend to office visitors, ensuring a professional and welcoming environment.

Events, Travel & Logistics:

• Coordinate company events, meetings, and conferences.
• Arrange travel, accommodation, and logistics for staff as required.

Financial & Inventory Administration:

• Support budgeting and financial planning for office-related expenses.
• Process invoices, track expenditures, and maintain accurate financial records in collaboration with the finance team.
• Oversee inventory and asset management, ensuring proper tracking and accountability of company resources.

Executive Assistant Support to Managing Director:

• Provide dedicated administrative and organizational support to the Managing Director.
• Manage the MD’s calendar, appointments, and scheduling of meetings.
• Coordinate high-level meetings, prepare agendas, and take minutes where required.
• Handle confidential correspondence and documentation with discretion.
• Support follow-ups on key action items and ensure timely execution of priorities.
• Assist in travel planning and logistics for the Managing Director.