Office Administration Intern job at ASIGMA Capital | Apply Now

Procurement Support

• Monitor and maintain inventory of office supplies; initiate replenishment as needed.

• Conduct market research to identify potential suppliers and obtain competitive quotations.

• Verify deliveries of supplies such as newspapers, water, and celebratory items to ensure accuracy against invoices.

• Maintain proper records of store inventory and track the issuance of office supplies.

Administrative Support

• Assist in coordinating office operations to ensure adherence to organizational policies and procedures.

• Manage access control and implement basic office security protocols.

• Support the maintenance of office spaces, coordinating repairs and ensuring all equipment is functioning.

• Liaise with cleaning staff to ensure office premises remain clean and organized at all times.

• Handle incoming calls, emails, and correspondence, routing them to appropriate personnel.

• Assist with basic budgeting and recordkeeping tasks.

• Support scheduling of staff travels arrangements and logistics for office-related activities.

• Maintain and update proper records of the Fleet tracker.

• Prepare and submit daily administrative reports as required.

Meeting Coordination

• Prepare and set up meeting rooms, ensuring required materials and equipment are available.

• Organize guest parking and logistics for in-person meetings.

• Schedule and follow up on internal and external appointments.