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Medical Records Officer job at Health Service Commission | Apply Now

Are you looking for Medical jobs in Uganda 2024? If yes, then you might be interested in Medical Records Officer job at Health Service Commission

Kampala, Uganda

Full-time

Deadline: 

May 27, 2024 at 2:00:00 PM

Apply Now

About the Organisation

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Job Title

Medical Records Officer job at Health Service Commission

Job Description

Medical Records Officers, also known as Health Information Managers or Health Information Technicians, play a vital role in maintaining accurate and confidential medical records in healthcare settings

Duties and Responsibilities

  • Record Maintenance: Oversee the management and maintenance of electronic and paper-based medical records, ensuring accuracy, completeness, and compliance with regulatory standards.

  • Data Entry: Enter and update patient information, medical histories, diagnoses, treatments, and other healthcare-related data into electronic health record (EHR) systems or other databases.

  • Coding and Classification: Assign appropriate diagnostic and procedural codes to patient records using standard coding systems such as ICD-10 (International Classification of Diseases) and CPT (Current Procedural Terminology).

  • Privacy and Security: Ensure the confidentiality and security of medical records by implementing and enforcing policies and procedures in compliance with healthcare privacy laws such as HIPAA (Health Insurance Portability and Accountability Act).


  • Release of Information: Process requests for medical records from patients, healthcare providers, insurance companies, and other authorized parties in accordance with applicable laws and regulations.

  • Quality Improvement: Participate in quality assurance initiatives by conducting audits, identifying discrepancies or errors in medical records, and implementing corrective measures to improve data accuracy and integrity.

  • Technology Management: Stay updated on advances in health information technology (HIT) and EHR systems, and assist in the selection, implementation, and maintenance of software systems used for medical record keeping.

  • Training and Education: Provide training and support to healthcare staff on proper documentation practices, coding guidelines, and compliance requirements related to medical records management.

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Qualifications and Competencies

  • Education: A minimum of a high school diploma or equivalent is typically required. Many employers prefer candidates with an associate or bachelor's degree in health information management, healthcare administration, or a related field.

  • Certification: Some employers may require certification as a Registered Health Information Technician (RHIT) or a Certified Tumor Registrar (CTR) through organizations such as the American Health Information Management Association (AHIMA) or the National Cancer Registrars Association (NCRA).

  • Knowledge of Regulations: Familiarity with healthcare laws and regulations, particularly HIPAA, as well as understanding of medical terminology, anatomy, and physiology.

  • Attention to Detail: Strong attention to detail and accuracy in data entry and record keeping to ensure the integrity and reliability of medical information.


  • Analytical Skills: Ability to analyze medical records, identify patterns or trends, and extract relevant information for reporting and decision-making purposes.

  • Communication Skills: Effective communication skills, both written and verbal, to interact with healthcare providers, patients, and other stakeholders regarding medical record requests and inquiries.

  • Computer Proficiency: Proficiency in using electronic health record (EHR) systems, coding software, and other healthcare information technology tools.

  • Ethical Standards: Adherence to ethical guidelines and professional standards regarding patient privacy, confidentiality, and the secure handling of medical records.

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How to Apply

• The application should be completed and submitted ONLINE.
• Only shortlisted candidates will be contacted.
• Shortlisted candidates shall, where applicable, be required to bring their original certificates, letters of appointment, three copies of completed PSF 3, Registration Certificates and Valid Practicing Licenses and evidence of active service, at the oral interview.
• Candidates who will present forged certificates and other documents shall be handed over to the Police for appropriate action.
• Health Workers who are on long-term training (one year and above) must not apply.

In case of need, you are advised to seek help from the Health Service Commission which will respond to inquiries by telephone on 0414-254378 or 0414-348501, or email at ers.help@hsc.go.ug. In addition, you may also seek help from the Ministry of Health or the nearest National or Regional Referral Hospital Human Resource Unit.

Apply Now
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